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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00025773 |
Description Activated On: 8/8/2025 11:49:50 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position reports to the Business Process Owner (BPO) for Finance. A primary function of this position will be to manage the technical aspects required of the Finance BPO Unit. The position will lead and manage, with direction from the BPO, in serving Comptroller Operations as well as Commonwealth agencies seeking to leverage the functionality of the Commonwealth’s SAP ERP system (SAP). This position must have the technical understanding to respond quickly to a wide variety of requests for assistance from upper management such as, requests for extracts and analysis of large volumes of data from the Commonwealth’s accounting system, requests for analysis of the effects of proposed changes to Business processes, and requests for analysis of the effects of changes in laws and regulations on Commonwealth Processes. The position is also responsible for directing the implementation of initiatives and managing communications with stakeholders across different Comptroller Operations bureaus, agencies, and professional organizations to make business processes more efficient and effective. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. This position will provide the following technical support services: Leading and managing project teams as directed by the BPO to complete Major Projects. Leading Financial Accounting Division’s ongoing participation in the OB office wide Records Management initiative in conjunction with the Bureau of Planning and Management (BPM). Leading meetings with stakeholders and IES to monitor project updates, communicate expectations and concerns, and resolve issues. Researching and Developing testing strategies in coordination with IES, understand FI-FM derivations, inheritance and splitting. Evaluating IES testing plans/strategies for new projects to determine if they are comprehensive and manage Comptroller Operations involvement and training requirements related to those projects. Managing User Acceptance Testing (UAT) and Serving as the link between Comptroller Operations and IES. Researching and Evaluating impacts of technology advancements on Fiscal Year End (FYE) testing and closing activities. Researching, Submitting and Managing Project Intake Forms. Recommend approval/disapproval for submission to IES. Tracking and updating finance projects within Office of the Budget’s project portal. Monitoring of applicable BPO unit resource accounts for questions on projects or business processes. This position will also provide the technical expertise needed to complement long term planning in the other units within the Financial Accounting division as follows: Special Projects and Capital Assets (SPCA) & Financial Programs Support (FPS) Units Managing changes to SharePoint sites and implementing improvements to asset reporting as needed. Directing the design and implementation of enhancements to increase efficiency of the fixed asset module and related asset reporting in coordination with IES and SPCA. Developing policies and procedures for implementing new GASB standards relating to the reporting of capital assets. Leading the research and development of policies and procedures to improve efficiencies and implement new initiatives. Researching and developing policies and procedures with input from the Financial Programs Support Unit (FPSU) to effectively administer the Commonwealth’s Electronic Payment Processing and Purchasing Card programs. This includes but is not limited to reviewing white papers and Management Directives related to Merchant Services and Purchasing Card programs. Financial and Budgetary Accounting Unit Managing SWCAP development and implementation as needed. Reviewing new and/or revised central billing methodologies as needed. Researching and developing policies and procedures relating to the creation of master data with input from the Financial and Budgetary Accounting Unit. Researching and reviewing master data creation requests as needed. Provide recommendations for approval or disapproval where appropriate. Reviewing procedures relating to Fund and Revenue reconciliations. Developing and implementing improvements to increase efficiency. Managing communication between Comptroller Operations and agency staff to interpret and apply accounting policies and procedures. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Under direction from the BPO, the position will be afforded substantial weight and consideration in making recommendations on matters such as: Escalation and reporting of critical issues Redeployment of resources Process improvement Project management Development of strategic goals and objectives Matters that cannot be resolved by the position are referred to the BPO for resolution |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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