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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00031212 |
Description Activated On: 9/30/2026 8:57:39 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This is a professional museum administrator position that involves all aspects of directing, planning, developing, and overall operations management of Drake Well Museum, a large site in the Western Division. Drake Well Museum includes the site of the world’s first oil well, located in Titusville, PA. The facility consists of a large museum and research library dedicated to the early history of the oil industry, out-buildings showing the operation of an early oil well and off-site archaeological and historic operations at Pithole City and McClintock Well. The incumbent must follow the best practices and standards of the museum, history and historic preservation professions and may represent the PHMC at times on a regional, statewide, or national fora. The administrator has complete administrative and leadership responsibility and exercises significant independence within the framework of Commonwealth/PHMC policy. The site administrator is the primary liaison between the PHMC and the Friends of Drake Well. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Prepares and monitors the budget of the museum to insure appropriate allocation of resources and budget planning. Accomplishes museum planning, both annual and long-range. Provides effective liaison with the Friends of Drake Well, the community and other organizations, institutions and individuals, and assists them in annual planning, submission of annual license agreements, and timely reporting to Bureau office. Provides appropriate non-profit management expertise and advice to FDW to insure compliance with Associate agreement. Plans, directs and implements grant writing and fundraising development in coordination with the Associate Group. Provides subject matter expertise related to the historic site and its period. Directs interpretive program for the site, including research, development of programs and exhibits, conducting special and educational programs and audience research as needed. Oversees collection care and management through staff curatorial section to insure that artifact and paper collections are under the site’s physical and intellectual control and appropriately stored and cataloged. Collections may include historic buildings on the site. In cooperation with the BHSM senior staff, incumbent oversees and directs the planning of temporary, long term, and permanent exhibitions, along with applicable loans and partnerships. Supervises all site/museum employees to insure appropriate assignment and best utilization of available staff. Provides recommendations to the Bureau on staffing needs and configuration. Communicates PHMC policy, business and information to staff on a timely basis; adheres to applicable management directives & policies, including PHMC Core Values. Develops skills through training or mentoring for implementation of all Commonwealth wide business practices (personnel, purchasing, etc.). Employee supports and advances the diversity, equity, inclusion, and access goals of the agency; employee adheres to PHMC core values. Incumbent is responsible to be familiar with PHMC general safety rules and safety rules specific to this position; for working in a safe manner and following all PHMC safety rules; immediately report all workplace injuries or incidents to their supervisor; and to immediately correct any safety hazards in the work area or report same to supervisor. Enforces all safety rules, procedures, and work practices and takes action to correct unsafe conditions in the workplace. Performs other duties as assigned. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Directs all aspects of the day-to-day operation of the historic site/museum Approves expenditures from site budget Supervises, organizes and assigns staff Develops programs, exhibits and program improvements for review with Division Chief and implementation Identify priorities and resources in annual and long range planning for the program. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. Class C Driver's License 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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