Commonwealth of Pennsylvania

POSITION DESCRIPTION FOR JOB POSTING

Position Number:  00031326

Description Activated On:  7/24/2026 10:42:18 AM

Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. 

 Participates in a 12-month training-level position providing talent acquisition-related services, under close supervision and with the completion of on-the-job and formal training, to support the Department of Corrections.

Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

This is a 12-month training program designed to develop administrative and technical competence of Commonwealth and DOC hiring processes and procedures designed to develop proficiency in delivering services to our DOC clients for both civil service and non-civil service positions. Upon successful completion of the probationary period, incumbent will be promoted to a Human Resource Analyst 1.

Develop an understanding of DOC programs and operations for purposes of evaluating and identifying talent acquisition needs.

Develop skills for ensuring position descriptions for positions requested to post are up to date within the last 12 months; initiating and submitting NEOGOV requisitions and Job Posting Forms; reviewing eligible applicants to determine referral lists; assisting in the coordination of interviews; and processing of selections, to include NEOGOV actions, issuing written conditional/final offers, facilitating background investigations, initiating and submitting FAV PARs, etc.

Draft correspondence for review and responds to basic questions/requests regarding talent acquisition items.

Develop the skills necessary for meeting the talent acquisition goals of the DOC, to include the filling of civil and non-civil service positions. This position is responsible for providing technical advice and guidance to hiring managers regarding hiring options associated with posting and filling vacancies, as well as interviewing and selecting candidates. Ensures a cohesive and consistent approach to hiring activities that align with agency policies and processes.

Develop skills to research and evaluate all available data to develop strategies to establish an optimal candidate pool. This will include posting options, appropriate next lower classes, expanded rule, seniority, etc. Advises HR field staff on recruitment assistance options, determines if a Recruitment Support Request is needed, facilitates all Recruitment Requests.

Develop skills to assist HR field staff with developing interview questions and criteria. Provides examples and guidance to ensure questions are work-related and appropriate based on the skillsets needed to perform assigned job duties. Consults with the HR field staff regarding recommendations on bypassing veteran candidates for NCS jobs and provides guidance on appropriateness of request.

Develop skills to provide and assist applicants’ employment inquiries. Skills include providing career counseling to applicants and current employees and explaining the application and hiring process. Reviews and evaluates applications and consults with the applicant regarding viable options available for employment and/or upward mobility and current or potential locations.

Develop skills to review and research complaints regarding employment or promotion practices by gathering information from the complainant and the appropriate program office in order to determine any violations of the applicant’s rights or privileges. Responds to email/telephone calls regarding any questions regarding the above situations.

Develop skills to perform pay analysis and pay comparisons for pay placement and recruitment purposes. Skills also include counseling HR field staff on pay placement options and advises them of the appropriate processes and procedures. In consultation with HR field staff determines salary recommendation and/or proper salary placement in accordance with the multiple union contracts. Completes or assists in the completion of Salary Determination Form for new hires in management-level externally posted positions and for internal management-level placements to Bureau Director or equivalent and above.

Develop skills to participate in discussions with assigned areas to gather current and anticipated hiring needs and provide options in accordance with Commonwealth rules, regulations, and policies. Monitors and stays apprised of facility vacancy reports.

Communicates potential issues/concerns with supervisor immediately.

Performs other related duties as required.

Essential Functions:
1. Communicates effectively, both orally and in writing.
2. Effectively and accurately researches, reviews, and reports data.
3. Reads, interprets, and applies policies and procedures.
4. Provides professional customer service.
5. Establish and maintain effective working relationships.
6. Utilizes a PC, associated software, and standard office equipment.
7. Proficient in Microsoft Office: Word, Excel, and Outlook.
8. Develops and maintains effective working relationships.
9. Maintain regular and reliable attendance.
10. Attend and participate in all mandatory training and/or testing.
11. Work overtime as required.
12. Travel as required.

Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature.

The trainee in this position performs the above duties and responsibilities via training, oversight, and general guidance from the Talent Acquisition Supervisor. Day-to-day actions and assignments are performed with on-going communication and supervision by Talent Acquisition Supervisor and other level HR staff.

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

Experience:

N/A

Licenses, registrations, or certifications:

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