Position Description

Commonwealth of Pennsylvania
POSITION DESCRIPTION FOR JOB POSTING
Position Number: 00033243	Description Activated On: 5/27/2025 9:40:42 AM

Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively.

Provides clerical support to the Bureaus within Comptroller Operations to ensure operational efficiency and effectiveness.

Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

Receptionist and Main Line Duties:
-Serving as the office receptionist and greeting visitors
-Answering the main phone line for Comptroller Operations and Bureau’s
-Assist with the OCO badging program
-Assist with the OCO parking program

Clerical Duties:
-Backup Process of pending Treasury check pulls
-Back up for Treasury Reissued checks
-Assist in Retrieve, sort, and distribute of Treasury Checks
-Assist in scanning, copy, fax of mail documents
-Manage and distributes correspondence, letters, and financial statements
-Assist in Monitoring the Treasury Resource Account to include researching document type and business area in SAP and forward to appropriate POC
-Assist with other secretarial support duties as assigned.

Procurement Duties:
-Assist in SRM shopping cart entry
-Assist in Monitoring Shopping Cart through approval process
-Process SRM Pennsylvania Correctional Institute
-Ability to comprehend and consistently apply policy (ex: GBO approval for purchasing ban,
waivers)
-Coordinating with AAS P&P

Additional Clerical Duties:
-Maintain updates for the Commonwealth Directory
-Check scanning-RACM & AR(Accounts Receivables) & Loan Accounting
-House and Senate tracking- submitting and tracking completed citations. Pickup Citations at the Capitol , and place on Directors desk, advise directors of their arrival.
-Proclamations-submit and track when requested, Pickup from the Capitol, place on Director's desk and advise when arrival.
-Retirement Certificates email sent from D.O to be printed , framed and placed in director office.
-Mail items that go to Danielle for review and distribution.
-Exceptions back-up
-Backup front desk over lunch and annual or sick leave for Receptionist.
-Primary Treasury check reissuing
-Backup to answer telephones after before 3rd ring.

Performs other related duties as assigned.

Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature.

Although performance is governed by established procedures, policies, and regulations, the incumbent exercises a considerable and high degree of independence, initiative and judgment in their application of these skills. Technical and policy problems are discussed with the Administrative Officer; however, day-to-day operations are the direct responsibility of the incumbent.

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

Experience:

Licenses, registrations, or certifications:

1.   N/A

2.   N/A

3.   N/A

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5.

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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.

1.	Communicate effectively, orally and in writing.
2.	Proofread documents accurately; utilize proper grammar, spelling and punctuation.
3.	Develop letters, memos, reports, and various documentation.
4.	Operate a computer and other standard office equipment.
5.	Organize and prioritize work assignments.
6.	Follow verbal and written instruction.
7.	Answer and screen telephone calls.
8.	Proficient in the use of Microsoft Word, Excel, and Outlook.
9.	Establish and maintain effective working relationships.
10.	Ability to multi-task.