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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00035452 |
Description Activated On: 1/23/2026 10:27:49 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This Accountant 3 within the Office of the Budget’s (OB) Bureau of Accounting and Financial Management (BAFM) is responsible for the oversight and review of enterprise-wide accounting completed by agencies to ensure adherence to Governmental Generally Accepted Accounting Principles (GAAP), federal grant accounting and reporting requirements, legislative and regulatory fiscal requirements, Commonwealth financial management directives, and budgetary internal controls. The position is expected to provide technical accounting expertise and guidance to Commonwealth agencies to foster state-wide fiscal accountability and transparency to safeguard Pennsylvania’s financial resources. This Accountant 3 reports to the Commonwealth Accountant Manager (manager) of the Accounts Receivable/Cost Allocation unit (ARCA) within the Financial Accounting Division. This Accountant 3 serves as the lead accountant and supervisor for both cost allocations and accounts receivable. This Accountant 3 has responsibility for: Cost allocation processes including, secondary cost element determinations, reimbursement/transfer activity, ACFR preparation and SAP R/3 and Business Warehouse (BW) transactions and reporting as well as accounts Receivable processes including, related SAP/ R/3 and Business Warehouse (BW) transactions and reporting, aging analysis reports, and dunning and write-offs. The team lead assigns work (payments/transfers to be processed) to the ARCA team and monitors/manages and reports on both the Accounts Receivable and Cost Allocation payment tracking tool status. Note: This position has Mission Essential Functions detailed in OB’s COOP Plan. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. The Accountant 3 is expected to effectively and efficiently provide guidance to the Accounts Receivable/Cost Allocation team and to provide customer service (i.e. guidance, research and development, problem solving and adherence to customer needs) to Commonwealth agencies and external customers. Additionally, responsibilities include, but are not limited to: Administration and Planning Participates as a/the coordinator in unique projects to improve ARCA and ARCA customer business processes and outputs Assigns work to the accounts receivable/cost allocation team Provides guidance and developmental support to accounts receivable/cost allocation team Monitors the Payment Tracking Databases and makes necessary corrections for reporting Works with manager to updates processes/simplify duties where possible Communicates complex issues effectively with management, staff and customers Understands others perspectives, needs and concerns. Operation Management - Specific to business area/program assignments, the Accountant 3 is expected to demonstrate adequate management and control (within the limits of the bureau/OCO) of (but not limited to): Activities of the PA Payment Center and it's customers/payments and lead and/or take appropriate actions as necessary (i.e. issue refunds, provide payment details, research failed payments, daily reconciliation, invoice splitting). Supervision will also include ensuring effective application of customer payments, relief of open receivables, and customer service provided (i.e. general assistance, routine problem solving and adherence to customer needs) The process for electronically scanned paper payments into Docfinity, ensuring scanning issues are addressed, files transfer appropriately/timely to DOR, index is current and accurately reflects batch movement within the respective ques, staff are appropriately trained, work is assigned and guidance documents are updated to reflect current processes Cost Allocation processes, including general invoices, all jobs, pre-notifications, recurring jobs and interfaces: Source and reasonableness of all billings Preparation & pre-notification, if applicable, of all jobs/billings not prepared by the Commonwealth agencies. This may include analyzing agency information, SAP R/3 and BW reporting on a monthly and quarterly basis. Daily PACSES/SCDU reimbursements Verify automatic billings/postings and attach documentation Provide customer service and answer agency questions regarding cost allocations and accounts receivables Compile and enter Due To/Due From information into database for inclusion within the ACFR Run reports and prepare financial schedule for the SWCAP Process customer payments/Account management Accounts Receivable aging analysis Lockbox Banking and Securities accounts receivable schedules Agency dunning efforts and collections Write-offs Resource Account management Maintains and keeps current procedures and check lists related to all accounts receivable and cost allocation business processes Assists in training of new hires of the ARCA team and agency personnel Coordinates responses to audit and other information requests Other duties as assigned Supervisory/Management Manages a staff of accounting personnel to ensure timely processing of accounts receivable and cost allocation processes. Monitor employee performance and provide feedback/guidance and communicate issues to management team appropriately Disseminate to staff information regarding new and updated legislation, policy, and/or procedures |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. This Accountant 3 will be afforded substantial weight and consideration in making recommendations on matters such as: Escalation and reporting of critical issues Assigning work to team in critical times |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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