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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00038453 |
Description Activated On: 8/3/2026 4:13:06 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Provides clerical and office support within the Bureau of Professional and Occupational Affairs to ensure its operations are conducted efficiently and effectively. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. 1. Coordinates daily mail pickup from and delivery to the central mail center in the office. 2. Sorts daily mail by type and date. 3. Inputs paper applications into the system and applies appropriate payment, using the equipment in the office. 4. Prepares documents received in the mail for scanning by coding and affixing labels to them. 5. Coordinates the daily delivery of checks/money orders to the finance office. 6. Prepares letters and envelopes for mail that needs to be returned. 7. Maintains a log of received applications with fees and returned mail items. 8. Distributes correspondence, including mail and emails, to the appropriate areas or staff. 9. Performs other duties as assigned. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Independence in work is exercised in accordance with policies, procedures and established methods. Specific activities are directed both verbally and by memoranda with evaluation of work performance. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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