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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00039038 |
Description Activated On: 9/14/2026 9:49:45 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Responsible for coordination & review of local government construction & maintenance activities in a specified geographical area of the District, when Liquid Fuels Funds are used. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. On a continuing basis, meets with State, County, Local Government Officials and Residents to discuss problems and/or proposed construction projects, serves as the liaison between Department and Local Officials. Advise Municipalities of all aspects of the Departments proposed projects, including highway relocation, new highway construction, resurfacing, bridge construction and rehabilitation and all related maintenance projects. Interpretation and explanation of Department administrative oversight requirements to Local Officials and Contractors, including project approvals, bid package development, audit trail documentation and construction specifications and standards. Determines the feasibility of all proposed improvements, its cost, economic justification and public necessity. Reviews plans, cost estimates and scope of work designs prepared by consulting engineers for approval and eligibility for liquid fuels funds. Responsible for inspection of all materials, construction, workmanship and compliance on all projects, in accordance with PennDOT Standards and Specifications. Performs Road Mileage Surveys to obtain current roadway data including mileage verification, width, surface material type and name changes. Provides accurate data to Central Office for Liquid Fuel fund allocation and GIS map updates. Review annual expenditure reports submitted by each Municipality for accuracy and eligibility. Works with District and Central Office personnel to assist with the processes and procedures needed to develop and formally execute all District recommended Abandonments, Vacations, Adoptions, and Turnback agreements. Support PennDOT Connects by attending Project Scoping Field Views and contacting local officials within the projects limit of work to encourage participation in the meetings. Prepare all data for Project Approval, Contract and Project Completion Report when municipality is using Liquid Fuels funds. Prepares correspondence and required reports as needed. Regularly visit each municipality in assigned area to discuss road maintenance problems, concerns, and road Turnback program. Coordinate meetings between municipality and department personnel to resolve problems/concerns, etc. Serves as the liaison between the Department and local officials in rehabilitating or replacing structures using Liquid Fuels funds to ensure structural adequacy. Attends State and County Conventions as a Department Representative in a capacity designated by the District Executive. Strive to have all Municipalities certified to receive their Liquid Fuels allocation on time by helping with data entry into DOT grants, contacting when DCED forms are not completed and working with them to clear CRP-Z block issues. Administrates grant funding per Publication 9 with invoicing to Central Office Must be proficient using Microsoft Office software as well as proprietary PennDOT mainframe programs. Use of these applications is necessary to perform job duties. Assisting and preparing the Winter Maintenace Agreements. Administrating and oversight of PennDOT Multimodal Grants that select Publication 9. Perform other related duties. Safety: 1. Assess your environment and be responsible for your safety, the safety of co-workers, and the public. 2. Attend required safety training and adhere to the requirements of all safety manuals, policies, and laws. 3. Immediately report to your supervisor any incident, unsafe practice, or near miss. 4. When in an enclosed environment (office buildings, confined spaces, flagger stations, equipment pinch points, etc.), know your evacuation process and escape route, your communication protocols, and appropriately react in the event of an incident. 5. Evaluate contractor operations: • Immediately stop unsafe actions • Engage in ongoing safety dialogue with the contractor’s leadership 6. Promote a CULTURE that emphasizes SAFETY as a core value: • Immediately stop any unsafe actions. • Incorporate safety into all discussions, deliberations, and decisions. • Continuously communicate the safety direction. • Inspire employees to be a MODEL for safety. • Encourage and support safety initiatives and programs by participating and involving staff. • Recognize safety daily. • Acknowledge EXTRAORDINARY achievements. • Learn and improve through After Action Reviews (AAR’s) • Enforce accountability. Succession Planning: Take an active role in succession planning by completing a Career Development Plan in collaboration with the supervisor. In conjunction with the supervisor, participate in knowledge management/transfer by identifying key aspects of the job and sharing explicit and tacit program/technical knowledge with other employees. Department Green Plan Policy: Commit to following the Department’s Green Plan Policy (Pub 712) and the associated principles. Failure to comply with the Department’s Green Plan Policy shall be documented in the employee’s performance review. Fair Labor Standards Act: Unless directed otherwise by your supervisor or manager, comply with stated work hours for the 7.5/8.0-hour day. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. All decisions, problems or issues, which do not affect statewide district, or ADE –Maintenance Policies which deal with Municipal Services Unit will be resolved by the Specialist or referred to his Supervisor. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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