Position Description

Commonwealth of Pennsylvania
POSITION DESCRIPTION FOR JOB POSTING
Position Number: 00040148	Description Activated On: 2/11/2026 7:41:22 AM

Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively.

The purpose of this position is to provide administrative support and assistance to the Landowner Resource Office. The Landowner Resources houses the agency’s landowner access and hunting support programs, which includes the Certified Hunter Program, Hunter Access Program, Deer Management Assistance Program, and Processor Program.

Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

•Develop and maintain administrative processes to enhance operational needs for each program. This includes databases, filing systems, workflow protocols, etc.
•Assist in researching legislation, regulations and other records as directed.
•Process certified hunter applications by completing background checks, administering certification tests, scheduling shooting range tests, etc.
•Engage with legislators, federal and state agencies to provide information regarding each program within the office.
•Schedule speaking obligations and public appearances as directed. Arrange travel accommodations.
•Support hunter engagement through connections via email, phone or in-person to assist them in participating in offered programs, providing information, and answering questions about each program offered.
•Assist in the preparation of budget estimates and other budgeting responsibilities.
•Coordinate meetings with landowners, prepare materials, and assist with program enrollments.
•Analyze data collected and develop reports accordingly.
•Attend field visits as necessary.
•Collaborate with regional and other bureau staff as needed.
•Handle correspondence, reports, and data entry to ensure accurate tracking of program metrics and compliance.
•Collaborate with office staff to organize workshops, trainings, and outreach events.
•Answers phone calls, emails, mail and other inquiries for the office.
•Perform other duties as assigned
•Prioritizes workload and meets established deadlines.
•Maintain effective working relationships
•Interpret and apply policies and procedures
•Comprehend/interpret oral and written instructions
•Use initiative and independent judgment within established guidelines

Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature.

The employee is expected to operate independently to complete all administrative tasks and solve complex administrative issues. For potential legal matters and other higher-level decisions, the employee is expected to refer to supervisor.

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

Experience:

Licenses, registrations, or certifications:

1.   N/A

2.   N/A

3.   N/A

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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.

1.	Utilize computer software and office equipment to build and maintain program database.
2.	Assist in data entry and coordination with agency staff
3.	Productively manage administrative tasks toward landowners and hunters in the program
4.	Maintain and update multiple databases
5.	Process applications and tasks across multiple LRO programs
6.	Strong administrative and data analytic skills to complete process functions
7.	Ability to work independently and partner with program participants
8.	Answer phone calls and emails regarding program information
9.	Must be able to thrive in a busy environment and perform a wide variety of administrative functions.
10.	Speak and write effectively and demonstrate effective communication skills within the agency and the general public.