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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00041866 |
Description Activated On: 5/29/2026 10:47:49 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position supports the District 11 Fiscal Unit by entering and monitoring accounting, purchasing, and budgetary information in SAP and related systems to ensure timely payments, adequate cash flow, and proper coding on transactions. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Realign encumbrances, transactions, and adjustments between fiscal years. Prepares SAP-8 adjustments for commitments of Engineering, Utility, and Right of Way agreements. Corrects and/or trouble shoots possible IDOC/EDOC errors resulting from interface documents from ECMS to SAP. Performs quality assurance reviews of P-Card transactions by performing monthly audits of statements. Processes District and County invoices in SAP system, using various SAP transactions. Processes all Advancement Account payments for District 11. Monitors utility accounts and monthly payments for the District and Tunnels to ensure timely payments to vendors. Acts as Access Online Administrator to review, recode, and process credit card transactions for all District 11 Organizations in Access online to ensure correct coding information is batched to SAP. Acts as District 11’s Backup Purchasing Card Coordinator. Acts as a Purchasing Cardholder for District and Counties operations, following PUB 363 and procurement policy. Monitors, reviews, and processes necessary fiscal documents that include work breakdown structures, funds commitment documents, and various other accounting adjustments for all Appropriations in District 11-0. Processes and maintains Accounts Receivables, Revenues, and Refunds for District 11. Research and prepares FV50’s to correct coding and funding errors. Assists District and County personnel in the preparation of requisitions, purchase orders and service purchase contracts. Acts as backup for the District’s purchasing unit for supply room orders, deliveries, and documentation. Provides first level helpdesk support for SAP Finance issues for internal customers. Works with the District and County personnel to ensure the proper purchasing policies and procedures are followed. Performs other duties as assigned. SAFETY 1. Assess your environment and be responsible for your safety, the safety of co-workers, and the public. 2. Attend required safety training and adhere to the requirements of all safety manuals, policies, and laws. 3. Immediately report to your supervisor any incident, unsafe practice, or near miss. 4. When in an enclosed environment (office buildings, confined spaces, flagger stations, equipment pinch points, etc.), know your evacuation process and escape route, your communication protocols, and appropriately react in the event of an incident. FAIR LABOR STANDARDS ACT (FLSA) Unless directed otherwise by your supervisor or manager, comply with stated work hours for the 7.5 hour day. Green Plan Policy: Commit to following the Departments Green Plan Policy (Pub 712) and the associated principals. Failure to comply with Department Green Plan Policy shall be documented in employee's performance review. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Works independently on routine job duties. Brings unusual, non-routine, and “hot items” to the attention of the Assistant Fiscal Office or District Fiscal Officer. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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