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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00043355 |
Description Activated On: 2/12/2026 2:08:08 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. The Fiscal Management Specialist functions as the primary contact for the Bureau of Workforce Development Administration, including but not limited to Workforce Development, Industry Partnership, Apprenticeship and WIOA programs, and Workman’s Compensation, including Worker's Compensation and State Worker's Insurance Fund. Also, this position would cover other L&I program areas and bureaus as needed. Provides fiscal oversight for grants, both state and federal. Responsible for the budget and re-budget preparation and submission to the Governor's Office of Budget, for these areas. Responsible for Fiscal Year End closing activities for the department. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. This position performs independent, professional analytical work in the preparation, review, and analysis of fiscal information used in agency planning, program management/monitoring, or financial auditing. Has responsibility for the financial planning and managing of departmental/agency programs, initiatives and projects which includes ongoing development, execution, coordination, and evaluation. Responsible for the preparation and analysis of information for the agency budget request, re-budget, program revision requests, program spending plan, mid-year review and year-end closing. This requires the formulation, projection and coordination of the detailed spending plans and specific expenditure requirements related to the assigned program areas within the Department. Prepare Requests for Approval of Federal Funds (RAFF’s) for all assigned federal funds. Work involves providing consultation and guidance to the Bureau of Financial Management Director and Executive Staff regarding the assignment and monitoring of work, and recommendation and/or resolution of financial problems and issues, including the fiscal status and progress of projects and program activity. Manages, directs, and participates in the continuous review and analysis of development financial program initiatives to ensure attainment of stated program goals and objectives. Prepares periodic status reports to update the BFM Bureau Director, Executive Staff, as well as Governor’s Budget Office on financial benchmarks, accomplishments, issues, pending activities, and events. Recommends strategies for financial or budgetary enhancements to continuously improve program performance, to efficiently expend resources, and to increase levels of customer service. Manages and recommends the controlling revenue, financial commitments, and expenditures against a budget, grants, contracts, or other financial data to advise management on the appropriate use and ensure the ongoing availability of agency funds. Conducts fiscal reviews/studies to identify and resolve resource allocation issues; and providing and directing the preparation and review of a wide variety of fiscal forecasts and reports that project revenue and expenditures for personnel, operating, fixed assets, and other expenses. Prepares monthly and quarterly projections for assigned program areas. Reviews and approves or recommends adjustments to requests for the use of funds, interpreting financial data, fiscal regulations, and procedures for fiscal and programmatic impact, and resolving highly complex and sensitive fiscal-related issues. Participates in the preparation and reviewing of agency budget development, requests, including legislative budget packages, and re-budgets. Prepares and submits the Departments Budget, Re-budget & House, and Senate Book for assigned program areas by compiling budgetary and programmatic information. Assists with the preparation of the Statement of Cash Flows for the Governor’s Executive Budget Book, requires coordination with program staff and the Governor’s Budget Office Analyst, in determining projections for each Cash Flow statement. Manages the collection, examination, and summarization of fiscal information for presentation and justification of an agency budget request, legislative hearing budget package, and re-budget. Prepares the analysis of reports that reflect assets, liabilities, reserves, fund balances, revenue and receipts, appropriations, commitments, expenditures, or other financial obligations on the use of funds and maintaining budgetary controls. Consults with program managers, the Governor’s Budget Office, and others to obtain and provide information, evaluate impact, and develop recommendations for budget amendment requests, proposed operating contracts and fixed asset purchases, complement proposals, and special billing charges for services rendered. Monitors sources of Federal and other non-state revenue against the re-budget plan and investigates variances from estimates to determine appropriate action. Reviews and approves, disapproves, or recommends adjustments to requests for financial commitments and expenditures. Provides for and maintains knowledge of the principles and methods of budget and fiscal administration, and related concepts, principles, and practices. Assembles, analyzes, and prepare reports and statements of requested/required financial data. Conducts fiscal reviews of programs and projects to identify problems, devise solutions, and develops fiscal controls and apply them to agency programs and projects. Submits budget allocations as needed to ensure commitment items align with the approved budgets. Reviews PRENOTES and prepares cost allocations for payment processing. Works with agency personnel on clearing prior year commitments, submitting general invoices, and preparing coding corrections (IDOC errors and monthly rental car billings). Works with agency personnel and Comptroller Operations on Internal Order coding updates. Inputs expenditure adjustment entries in SAP. Runs Business Warehouse and Analysis for Office reports for various requests. Monitors Travel Concur Posting errors and submits transaction for corrections. Assists with the preparation of the Indirect Cost Plan for the agency submission to the US Department of Labor. Assists L&I's Audit Coordinator on an as needed basis. Duties may include contacting program area staff to setup meetings, obtaining information needed by auditors, reviewing A-133 audits, etc. Inputs Service Now requests for BFM. Reviews BFM cell phone invoice and processes for payment. Monitors the BFM Resource Account and responds to inquiries accurately and timely. Monitors the L&I Car Rental Resource Account and advises employees of coding errors. Establishes and maintains effective working relationships with agency and departmental administrators; state officials; legislators and their staff. Executes solutions to technical budgetary-related problems, procedural issues, financial and/or organizational matters. Recommends financial strategies for program enhancements to continuously improve program performance. Provides guidance and training to BFM Fiscal Management Specialists 3 and 4, as needed Represents the Bureau at meetings, when appropriate, and prepares written summaries of the meetings when necessary. Performs other related duties as assigned. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Work is performed using a wide latitude of judgement by working independently under the general direction of the Director and is evaluated through issues, meetings, and reports to determine the impact on program development, operations, and effectiveness. Projects that are integral to the Commonwealth's Budget process are completed in accordance with the Governor's Office procedures and deadlines. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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