Position Description

Commonwealth of Pennsylvania
POSITION DESCRIPTION FOR JOB POSTING
Position Number: 00046235	Description Activated On: 5/6/2026 1:16:10 PM

Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively.

This is an advanced library clerical position in the Access Services section of the State Library involving the application of complex and technical library procedures. The position supports Access Services by managing circulation functions using an Integrated Library System (ILS), assisting patrons at service points, maintaining the stacks, and collaborating with colleagues to keep procedures and workflows current. It also contributes to library outreach and operations by supporting interlibrary loan, coordinating with community partners, preparing program logistics, and assisting with departmental projects as needed.

Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

1.Works with colleagues to identify, organize, update and share Access Services procedures.
2.Maintains the Circulation RA account, troubleshooting circulation inquiries and per-forming circulation procedures through ALMA system. ALMA is the Integrated Library System that the State Library uses.
3.Works the reference desk as scheduled.
4.Performs routine stacks maintenance in assigned areas: shelf reading, paging materials, collecting items from outside book drop. Assists with inventories and special projects as needed using Dewey Decimal System and Library of Congress Classification as well as Evergreen and Sierra, and recommendation for improvements.
5.Assists Interlibrary Loan technician as needed.
6.Searches library materials for overdue or other items as assigned.
7.Assists collections with sorting and preparing books for discard, rehousing, or bindery.
8.Participates in library training and professional development activities.
9.Recommends training ideas on Service Desk Operations.
10.Sorts and distributes State Library mail to appropriate departments.
11.Creates flyers, signs, displays, and other materials for State Library events.
12.Interacts with community partners, stakeholders, and Access Services team to assist our partnerships as needed.
13.Works with Access Services team and other departments on library displays and selected engagement topics.
14.Arranges logistical elements of virtual programs for library outreach events, facilitates and monitors participants.
15.Schedules meetings and programs with community partners and stakeholders.
16.May assist other departments with projects as needed.
17.Performs other related duties as required.

Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature.

Manages daily assignments and current workloads with an awareness of established priori-ties.

Provides feedback on Access Services policies and procedures for staff development, engagement of visitors in the library, and maintenance and preservation of library materials.

Remains alert to the work environment and advises Supervisor of problems in the stacks, library public spaces, and other areas.

In all activities, analytical judgment and decision-making skills are used in meeting the objectives of the position.

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

Experience:

An associate degree or equivalent with major course work in library science or two years of library clerical experience, or an equivalent combination of education and experience.

Licenses, registrations, or certifications:

1.   N/A

2.   N/A

3.   N/A

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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.

1.	Organizes and applies Access Services procedures.
2.	Maintains the Circulation RA account and performs specialized Circulation procedures.
3.	Uses integrated library systems (ILS) and standard computer applications, including commonwealth office software.
4.	Establishes and maintains effective working relationships with staff and library patrons.
5.	Communicates effectively both verbally and in writing.
6.	Works in all public and stacks areas.
7.	Applies knowledge of standard library classification systems.
8.	Sorts materials alphabetically and numerically.
9.	Shelves items at varying heights and transports materials that may weigh up to 45 pounds.
10.	Travels as required.