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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00052203 |
Description Activated On: 9/14/2026 11:22:35 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Incumbent works under the general supervision of the Administrative Officer 2. Incumbent is responsible for the acquisition of federal surplus property for donation. Performs duties in accordance with federal and state regulations, the state plan of operation, instructions, and operating procedures. Work is performed with considerable independent action subject to a review of methods, productivity and adherence to existing laws, regulations, policies, and procedures. Incumbent in this position is considered an Essential Employee. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Performs various technical and administrative duties locating, examining, and providing for the distribution of federal personal property to eligible recipients. Duties involve a working knowledge of the Federal Property Management Regulations and applicable State codes, statutes, and directives. Visits Federal installations to screen surplus property. Also, screens property reported in Federal publications, databases and other special situations relating to property. Physical screening at times includes exposure to hazardous substances or conditions unknowingly existent at screening sites. Operates various types of vehicles to retrieve and deliver requested property and other related warehouse items. Incumbent applies methods and practices in the care and safe operation of vehicles and always abides by the Pennsylvania Department of Transportation’s Vehicle and traffic laws as well as Federal CFR Title 49. Must possess a Class C drivers license and be able to drive a box truck less than 26,001 lbs. in total weight. Mobile Federal equipment must be specially annotated when screened as to condition, model and serial numbers, manufacturer and missing major components. Federal property is screened with paramount interest in transfer to eligible organizations when serviceable. Performs special screening assignments, as requested by the General Services Administration (Federal), or as made necessary by Commonwealth requirements. Executes transfer documents, disposition actions, and application documents as activity requires. Prepares non-donable and expired property for sale or disposal. Utilizes the online Federal Surplus inventory management system – PASS to process customer orders, property and inventory transactions related to the disposition of surplus property. Promotes participation of donees and agencies and assists in the locating of special customer requirements. Escort’s donees at various Federal agencies in screening of property. Also, guides donees in proper utilization of federal surplus and performs field-inspections to ensure that Federal laws regarding such utilization and compliance are being adhered to. Reports each day’s activity concerning donees visited, relates special requirements and any matters of special interest in federal programs. Participates in the warehouse physical inventory on a yearly basis, or as required. Responsible to ensure accurate location and cycle counting procedures are followed. Supervisor provides instructions clearly outlining project scope and expected time of completion; however, incumbent independently completes task within operational standards and objectives. Participates in various warehouse functions when not screening or retrieving property. These assignments include, but are not limited to, utilizing various motorized and manual warehousing equipment such as forklifts and pallet jacks. Maintains high level of public relations with federal agencies. donee institutions and levels of management in the Commonwealth. Performs other related duties, as required. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Incumbent is assigned to the Federal Surplus Division and works under the general supervision of the Administrative Officer 2. Tasks are performed on own initiative and in accordance with policies and operating procedures. Evaluates property usage for compliance with federal regulations and recommends appropriate action to supervisor. Supervisor is consulted on problems of an unusual or difficult nature. Work is reviewed for overall effectiveness through periodic inspections, reports, and meetings. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. Class C Driver's License 2. Real ID or Equivalent 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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