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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00056482 |
Description Activated On: 9/24/2026 7:33:13 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organizations objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position works under the supervision of the Head of Rare Collections to assist in the organization, preservation, and promotion of rare collections and newspapers. Assists with outreach engaging users and providing in-person and remote access reference services. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. 1.Collection Management and Preservation a. Assists with intellectual control of rare and newspaper collections by performing or compiling inventories and identifying catalog deficiencies and recommending or making corrections. b. Manages current newspapers and newspaper microfilm under the direction of Head of Rare Collections or the Newspapers Librarian: Receive all print newspapers and microfilm in daily mail and newspaper drop and report missing issues. Add holdings records according to establish standards and make corrections for all current newspaper titles. Maintain newspaper LibGuides. Sorts and bundles physical newspapers and shelves titles. Lifecycles reading room copies of newspapers from current to archived status. Lifecycles newspapers received on microfilm and papers not retained permanently. c. Assists with physical organization of collections by organizing and maintaining rare shelving areas including: Physical shifts, retrieves, and reshelves items. Cleans reading room, shelves and storage areas as needed. Creating and maintaining efficiency and clarity in the arrangement of materials in storage for ease of retrieval. Cleaning materials, public service areas, and storage areas. Assesses space allocation and manages shifting in assigned areas. Frequently works with heavy or bulky materials and dusty items. d. Assists with preservation activities including: Identify deteriorating microfilm, print copies of newspapers not contained on archival microfilm, and print materials needing preservation or conservation. Assisting with monitoring and maintaining climate control, lighting, and pest monitoring on a regular basis. Creating preservation housing, tying, and interleaving to protect vulnerable collection items. Assisting with library book repair. Assisting with disaster preparedness and response. 2. Assists Rare Collections Librarian(s) in providing reference service to the collections by: Evaluating and fulfilling patron requests in-person or by email, phone, or mail. Paging materials. Maintaining the security of the collections through user monitoring and instructing users in the proper handling and use of materials. Providing photocopies and/or scans of materials at patron request following relevant copyright guidelines, while preserving original items from damage. 3. Assists with outreach such as exhibit preparation, tours, and presentations. 4. Works the reference desk as scheduled as page or circulation assistant. 5. Performs routine library stacks maintenance in assigned areas. 6. Perform other duties as required or assigned by the Head of Rare Collections or Bureau Director to assist in the efficient operation of the library. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisors signature. Uses judgement in safe handling of Rare Collections during use and digitization. Uses judgement in monitoring preservation conditions and recommends solutions. Evaluates and recommends materials for conservation or digitization. Applies gained knowledge in the choice of effective hardware and software for the digitization projects to be accomplished. Uses judgement in effectively maintaining intellectual and physical control of collections. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Two years of clerical experience; or an equivalent combination of experience and training. Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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