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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00060163 |
Description Activated On: 6/27/2025 9:33:26 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. The Accountant 2 position within the Deduction Accounting Section of BCPO is responsible for all fiscal, technical, and administrative functions associated with the proper and timely accounting, reporting, and depositing of all taxes and benefits/deduction items to ensure conformance with IRS regulations, other state and local government mandates, and contractual obligations. The Accountant 2 position is responsible for ensuring proper distribution of funds for all agencies under the Governor’s jurisdiction and several independent agencies. Work is performed within general guidelines and is subject to review by the Section Chief for Deduction Accounting through conferences, e-mail messages, and an explanation of reports. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. 1. Prepares the monthly financial statements for Section Chief review that are distributed to the members of the Benefits Funding Committee. 2. Prepares accounting reports and budgetary projects for program personnel and central accounting agencies upon request. 3. Assists in preparation of projections of the reserve balances to the Benefits Funding Committee. 4. Maintains and directs the collection of contributions from independent agencies and the proper recording and reporting of financial data in conformance with GAAP. 5. Analyzes, evaluates, coordinates, prepares payments and adjustments in SAP via the FB50 and FB60 transactions, in accordance with proper accounting principles. This includes, but is not limited to, third party payments, deceased payments, transfers, benefit related invoices, SERS buy backs, corrective journal entries, and interest earned on reserve accounts. 6. Analyzes, evaluates, coordinates and prepares refunds in SAP via the FB65 and FB60 transactions. This includes, but is not limited to, third party payments, overpaid employee debts, refunds of payroll taxes, refunds of federal taxes, and Medicare Part D. 7. Monitors account balances in the State Workmen's Insurance Fund, makes the necessary funds transfers via the FB50 transaction in SAP. Creates and distributes the SWIF quarterly report. 8. Reconciles and corrects transaction errors whether on the payment proposal file processed through the third party remittance program or manual payments. 9. Analyzes and separates monthly and quarterly third party remittance payments for completeness and accuracy before coordinating with the Treasury Department for payment and remittance to the vendors. 10. Verifies the final third party payment file and attaches the backup to all documents using a batch attachment transaction in SAP. 11. Processes and coordinates with the Treasury Department the payment of payroll deduction items to taxing authorities, vendors, and financial institutions prepared through the third party remittance process and manual payments. 12. Reviews, analyzes, and prepares requests for action on employee payroll and vendor checks such as stop payment, duplicates, replacements, stale dates, mutilates and erroneous endorsement. Coordinates action with Treasury Department and monitors the outcome of any suspected forgery cases. 13. Reviews, analyzes, and prepares changes and new records to the vendor master data. This includes vendor numbers related to tax collectors, benefit providers, and other payroll-related vendor records. 14. Analyzes, evaluates, prepares and coordinates the mailing of Federal, State, and Local tax filings for submission by the mandated deadlines. This includes federal forms 941 and 941-x as well as both reciprocal and non-reciprocal state forms. 15. Reconciles payroll data reports to Deduction Accounting reports to prepare monthly, quarterly, and year-end filings as required and prepares the mailings of reports. Communicates with the appropriate taxing authorities to obtain information and resolve discrepancies. This includes communicating with IRS personnel regarding Federal withholding taxes, Social Security taxes, and Medicare taxes. 16. Analyses and processes the transactions to create requests for payroll check cash advances as established by Management Directive 525.06. Upon completion the incumbent coordinates the issuance of checks with the Advancements and Accounts Receivables Section. 17. Analyzes and maintains GL accounts associated with payroll accounting by performing clearing and reconciliation functions. 18. Coordinates and processes the annual file transfer and associated data of funds for BCPO to Treasury's Unclaimed Property program, including payroll/advance returned checks and deceased employee funds that have reached the statute of limitations. 19. Review and interpret union contracts, IRS regulations, state and local government mandates, operating procedures, and legislative actions. Assist in coordinating and implementing changes to policies both in SAP and in operating procedures. 20. Analyzes and responds to audit confirmations and complex vendor inquiries. 21. Reconciles the payroll refund of expenditures with all payroll related debt checks and ensures amounts are accurate and deposited as directed by the Bureau of Financial Management's monthly financial closing process. 22. Process any required adjustments to Form 1099 for Deceased/Settlement payments. 23. Coordinates the collection of overpaid benefit and deduction items. 24. Prepares transfer of expenditures and/or expenditure adjustments to properly charge payroll expenditures due to budget constraints in accordance with the memorandum of understanding among agencies, late transfers of personnel, and any other related payroll adjustment as appropriate. 25. Researches, analyzes, and prepares documentation for use in legal disputes. 26. Other related duties as assigned. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Meets and participates in meetings or conferences with management personnel to resolve difficulties and sensitive issues relating to Deduction Accounting. Regularly communicates with IES, Treasury Department staff, Payroll Processing Managers, other Commonwealth agencies, and outside entities to ensure coordination and timely payment and reporting of deduction and benefit items. Acts as a resource person for all deduction accounting inquiries of a routine nature. Provides auditors with fiscal year-end sample data requirements upon request. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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