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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00060404 |
Description Activated On: 9/15/2026 1:20:21 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position is a mid-level analytical professional responsible for collecting, organizing, analyzing, and visualizing data to support operational decision making across the Facilities Management & Public Safety Deputate. This position develops and maintains trackers, dashboards, surveys, applications, forms, and presentations, ensuring the Deputate has accurate, timely, and actionable information to support strategic planning, performance management, and enterprise reporting. The position works closely with the Senior Advisor to produce high quality executive level materials and serves as a core contributor to the Deputate’s data governance, modernization, and accountability systems. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Data Collection, Tracking & Analysis • Data Gathering — Collect, validate, and organize data from Facilities Management, Capital Planning, Capitol Police, Special Events Office, ERMO, and other offices and bureaus. • Tracker Development — Build and maintain operational trackers for projects, work orders, staffing, KPIs, compliance items, and strategic initiatives. • Data Quality — Ensure accuracy, completeness, and consistency of all datasets. Dashboard Development & Visualization • Dashboard Creation — Design and maintain dashboards for leadership, including performance metrics, project status, risk indicators, and operational trends. • Use visualization tools (Power BI, Tableau, Excel, or COPA approved platforms). • Translate complex data into clear, intuitive visuals for executive decision making. Surveys, Forms & Applications • Survey Development — Create and manage electronic surveys for staff, stakeholders, and external partners. • Form & Application Design — Build digital forms, intake tools, and applications to streamline Deputate workflows. • Ensure all tools are user friendly, accessible, and compliant with Commonwealth standards. Executive Support & Presentation Development • Presentation Design — Develop high quality presentations, briefings, and visual materials in collaboration with the Executive Assistant. • Support the Deputy Secretary with data driven materials for legislative briefings, intergovernmental meetings, and internal governance sessions. • Maintain consistent branding, formatting, and messaging across all materials. Reporting & Governance • Performance Reporting — Prepare recurring and ad hoc reports for the Deputy Secretary, bureau directors, and enterprise leadership. • Support the Deputate’s Operating System, including KPI reporting, dashboards, and accountability reviews. • Maintain documentation, data dictionaries, and standard operating procedures for all analytical tools. Systems, Tools & Technology • Maintain proficiency in COPA approved data tools, survey platforms, and visualization software. • Support integration of data from multiple systems (FM systems, capital project systems, HRIS, etc.). • Recommend improvements to data workflows and reporting processes. Executive Lead • Trains staff, assigns work, ensures completion, performs quality control and gathers all data. Reports findings to Senior Advisor, Deputy Secretary and/or Executive Deputy Secretary accordingly. Perform other duties as assigned. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. This position independently determines appropriate methods for collecting, validating, analyzing, and presenting data to support executive decision-making, performance management, and enterprise reporting. The role exercises judgment in developing analytical tools, dashboards, reports, and recommendations that improve data quality, reporting processes, and operational effectiveness across the Deputate. Decisions involving policy changes, major organizational initiatives, resource allocation, or matters with significant operational or strategic impact are referred to executive leadership for final determination. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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