Commonwealth of Pennsylvania

POSITION DESCRIPTION FOR JOB POSTING

Position Number:  00060698

Description Activated On:  8/28/2023 10:23:08 AM


Position Purpose:
Describe the primary purpose of this position and how it contributes to the organizationís objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. 

An employee in this classification is responsible for the performance of a broad scope of assignments as the result of a risk assessment of all agencies under the Governorís jurisdiction.

The individual in this position is responsible for planning, directing, and coordinating the activities of a professional audit staff conducting audits and audit related activities throughout the Commonwealth, as well as of corporations and other entities that provide professional services to the Commonwealth or receive grant funding from or through the Commonwealth. Assignments can encompass any Commonwealth funds, programs, activities, operations, information systems, grants, or services.

This person is responsible for providing independent, objective, systematic evaluations to improve the efficiency and effectiveness of Commonwealth operations and provide assurance on the fiscal and operational integrity of Departments, Agencies, Bureaus and Organizations.

Furthermore, this person is responsible for identifying fraudulent and/or abusive accounting practices, areas for significant savings, cost recoveries, and operational improvements throughout the Commonwealth.

This is a travel position.

Description of Duties:
Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

Contributes to the preparation of the Division's portion of the Semi-Annual Audit Plan, which includes the completion of a Risk Assessment and soliciting input from Agencies. Monitors activities for adherence with the audit plan and budgeted hours.

Ensures that documents are adequately and timely prepared to reflect work performed to maintain the validity of audit tracking and billing systems.

Ensures the completion of audits and audit related activities, including but not limited to agreed-upon procedures, performance and financial/related audits. Ensures that other various duties and special reviews assigned are carried out.

Ensures that audits are performed in accordance with generally accepted auditing standards as promulgated by the U.S. General Accountability Office (GAO), the American Institute of Certified Public Accountants (AICPA), and other auditing practices generally accepted by governmental audit agencies and in accordance with applicable state, and federal laws and regulations.

Maintains complete and continued communication with the Assistant Director for Special Audit Services regarding the progress of audit assignments both in summary and/or detail form as required by the circumstances.

Supervises the development, implementation and evaluation of audit programs, procedures, guidelines, and manuals.

Ensures documentation is maintained of data available for transaction testing for all audits.

Ensures the concepts, theories, principles, and practices of accounting and auditing, including general accounting, fund accounting, cost accounting, analysis of financial statements, systems of accounting, and auditing are applied to assignments.

Reviews audit reports prior to their issuance for completeness, clarity, and substantiation by the auditor's working papers. Ensures conclusions and recommendations are expressed in a clear, concise, and constructive manner and are appropriate in view of the audit work performed and are consistent with documented findings. Gives direction on needed changes to audit supervisors and their staff.

Ensures that responses to audit disclosures are adequate to address findings, control weaknesses and auditor recommendations.

Ensures that the audit staff receives the appropriate training to maintain a professional level of performance and are able to meet the continuing professional education requirements contained in the Government Auditing Standards.

Responsible for participation in the hiring, promotion, and evaluation of the performance of all personnel under this person's supervision.

Supports staff career development programs in accordance with Commonwealth personnel management policies.

Encourages the development and application of personal computer skills by audit personnel in the completion of audit assignments or as required.

Overnight travel required. Independently travel to audit sites within and outside of the Commonwealth of PA.

Represents the Assistant Director for Special Audit Services, the Director, and the Office of the Budget at meetings with high level management officials to resolve difficult and sensitive issues or problems relating to audit findings, recommendations and follow-up actions.

Assists Agency Chief Counsel's Office and other state agencies in the settlement of difficult, sensitive issues/disputes relative to audit findings and is available to appear as a witness in hearings and meetings.

Interprets laws, rules, regulation, policies, guidelines, and standards for subordinates, management, and other interested parties including private and public entities such as management in the federal government.

Establishes and maintains effective working relationships with auditees, associates, and superiors.

Adheres to the Governorís Code of Conduct.

Performs other duties and accepts other responsibilities as assigned by the Assistant Director for Special Audit Services.

Decision Making:
Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisorís signature.

On an organizational basis, this person is directly responsible to the Assistant Director for Special Audit Services and the Director in the carrying out of all audit responsibilities.

In response to Departmental requests and Semi-Annual Audit Plans, the manager monitors audits and special projects, through the various stages of completion and provides guidance and technical support as needed during the audit/special project. The manager reviews the audit/special project final report and all accompanying working papers thoroughly before submitting them to the Assistant Director for Special Audit Services review and approval.

The Audit Managerís recommendations will be given substantial weight with regard to issues related to the audit/special project final reports and all accompanying working papers, as well as assigning resources to critical workload demands.

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

Experience:



Licenses, registrations, or certifications:

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Essential Functions
: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
 
 1. Provide personal transportation to work sites (overnight travel required)
 2. Transport computer, associated equipment & and work to audit sites
 3. Interpret laws and regulations
 4. Use a computer and software
 5. Use standard office equipment
 6. Organize and prioritize work assignments
 7. Operate standard office machines
 8. Communicate effectively orally/written
 9. Develop/maintain effective relationships
 10. Perform a full range of supervisory duties