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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00062168 |
Description Activated On: 7/17/2026 12:49:31 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Provides supervision, office support and field inspection within the Permit Unit to provide timely and accurate issuance of Highway Occupancy Permits. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Responsible for supervising the overall operation of the applicable county Highway Occupancy Permit Office for PennDOT District 12, in accordance with Department Regulations, policies and procedures relating to the review and issuance of highway occupancy permits. Supervises department inspector(s) and is responsible for planning, organizing and assigning duties to department staff. Provides general information and technical guidance to applicants, consultants and other interested parties. Approves leave, signs payrolls, and prepares employee performance evaluations. Monitors subordinate performance and take necessary action. Maintains professional working relationships with landowners, developers, contractors, engineering consultants, public utilities/authorities, surveyors, municipal officials, legislative community, as well as department and FHWA staff and other governmental entities to promote positive customer service objectives. Interprets regulations, standard specifications and plans. Exercises independent judgment in making on-site technical decisions and resolving problems that arise. Performs inspection of materials and workmanship on permit construction work characterized by excavation, widening, drainage, backfilling, overlays, guiderail and work zone traffic control. Organizes and maintains all administrative functions of the county office including files, diaries, correspondence, ledgers and record retention. Explains to customers, roadway, traffic, and bridge standards, policies, specifications and testing procedures. Conducts independent review of all plans, specifications and related documents submitted by applicant. Independently performs field reviews to verify accuracy and compliance of submissions. Independently determines the need for and amount of highway restoration security documents. Verifies through field measurements of highway grade and sight line distance, compliance with the department’s sight distance requirements for access requests. Determines safe operating speeds as required. Requires thorough knowledge of ability to explain to public and ability to use the Department’s system of roadway identification (SR-Segment-Offset). Performs spot inspections of work within or affecting right-of-way to verify compliance with Department permit regulations. Requires ability to identify violations of specific sections of applicable state laws and regulations to issue Departmental Citation Form (M-945C) to document violations. Prescribe corrective action which may include an order to stop work and/or annul the permit in a tactful, nondiscriminatory and legally defensible manner. Responsible for verifying ongoing and completed permitted work is performed in compliance with applicable Department regulations, as well as any special permit conditions that may apply on a particular project. Reviews complaints with county maintenance personnel relating to utility work or driveway work associated with a hazard or drainage problem. Deals directly with the utility or property owner and county maintenance personnel in resolving these problems. Pursues documented follow-up action until satisfactory corrections are completed. Inform county personnel when Department forces should be utilized to complete repairs that are not completed satisfactorily by a property owner or utility owner. Responsible for records and permit files and other pertinent documentation. Monitors permit work to ensure timely completion. Contacts owners of unauthorized driveways or utility facilities and others responsible for illegal occupancy or work within the right-of-way to gain compliance. Perform research to assist in compiling information requested for Tort Liability cases. Provides expert testimony at judicial proceedings as required. Attend pre-bid and preconstruction meetings, with townships, borough, and utility officials and their engineers and contractors to interpret and explain department specifications relative to their proposed projects, stressing traffic control, backfill material, compaction required, restoration of roadway pavements and shoulders and ensuring safety for highway users. Attends meetings to represent the Department’s interests, requirements, to resolve potential problems. Responsible for final inspection of all issued permits. Conducts field views of the work to verify completeness in accordance with the permit and the department regulations. Either document acceptance of the work or notify permittee of deficiencies. Performs other duties as required. Safety: 1. Assess your environment and be responsible for your safety, the safety of co-workers, and the public. 2. Attend required safety training and adhere to the requirements of all safety manuals, policies, and laws. 3. Immediately report to your supervisor any incident, unsafe practice, or near miss. 4. When in an enclosed environment (office buildings, confined spaces, flagger stations, equipment pinch points, etc.), know your evacuation process and escape route, your communication protocols, and appropriately react in the event of an incident. 5. Evaluate the contractor’s operations: - Immediately stop any unsafe actions. - Engage in an ongoing safety dialogue with the contractor’s leadership. 6. Promote a CULTURE that emphasizes SAFETY as a core value: - Immediately stop any unsafe actions. - Incorporate safety into all discussions, deliberations, and decisions. - Continuously communicate the safety direction. - Inspire employees to be a MODEL for safety. - Encourage and support safety initiatives and programs by participating and involving your staff. - Recognize safety daily. - Acknowledge EXTRAORDINARY achievements. - Learn and improve through After Action Reviews (AARs). - Enforce accountability. Succession Planning: Take an active role in succession planning by completing a Career Development Plan in collaboration with the supervisor. In conjunction with the supervisor, participate in knowledge management/transfer by identifying key aspects of the job and sharing explicit and tacit program/technical knowledge with other employees. Actively engage in succession planning by assessing potential vacancies; identifying current and future critical needs and competencies; and assessing the interest, availability, and readiness of current staff and candidate pools. Work with employees to complete and maintain a Career Development Plan. Engage employees and recognize employees and their accomplishments. Establish a mechanism to identify, capture, and share explicit and tacit program/technical knowledge among staff. Department Green Plan Policy: Commit to following the Department’s Green Plan Policy (Pub 712) and the associated principles. Failure to comply with the Department’s Green Plan Policy shall be documented in the employee’s performance review. Fair Labor Standards Act: Understand your responsibilities as a supervisor under the FLSA to ensure that employees are paid appropriately for h ours they work or are allowed to work – i.e. all time spent furthering the business of the Department. Ensure that your employees are performing work only within their regularly-assigned shift hours, unless overtime has been directed and approved in advance of complete work. There should be no confusion as to when work has officially started or ended. Ensure that all hours employees work are fully accounted for on payroll sheets. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. All decisions, problems or issues relating to the county Highway Occupancy Permit programs which do not affect statewide, district or ADEM's policies are made by the incumbent. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. Class C Driver's License 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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