Commonwealth of Pennsylvania

POSITION DESCRIPTION FOR JOB POSTING

Position Number:  00064735

Description Activated On:  3/24/2026 3:05:07 PM

Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. 

 This position will be a trainee administration and management position to support the SCI-MER Business Office in preparation, review, and analysis of fiscal information relating to general accounting functions and monitoring of facility budgets in accordance with applicable Federal & State laws, and DOC regulations/policies.

Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

Assists higher level fiscal staff with development and preparation of budget and financial reports for inclusion into the Monthly IGWF Financial Reporting package. Reports include, but are not limited to Balance Sheets, Income Statements, A/P Aging Reports, Cash Statements and Escrow Analysis. Gathers data, documentation, and provides research analysis for monthly budget projections, year-end miscellaneous encumbrances, and other budget related activities for facility General Operating, Medical, and Education Funds.

Provides assistance in reconciling IGWF checking account. Posts entries to IGWF journals; analyzes and reconciles various fiscal reports; collects, summarizes, and reconciles Daily Transactions to Monthly Transactions in preparation for journal entries; Provides guidance on data entry batches, balancing and posting of various transactions to a variety of accounts to include inmates, accounts payable, and accounts receivable; Monitors and reviews anticipated balances of accounts.

Review inmate issues and/or concerns regarding Inmate accounts as well as assists with investigation, research, and analysis of grievances to include interviews and/or meeting attendance for discussion/resolution implementation plans. Review policies to facilitate responses for complaints relating to fiscal and financial management. Liaison with Vending Contractor; Provide technical assistance with Unclaimed Property submissions to the State; Monitors large value inventories, vending cards, and inmate property.

Performs other related duties as assigned.


Essential Job Functions:
1.Effectively communicate verbally and in writing
2.Perform fiscal operations
3.Review, analyze, and interpret information
4.Establish and maintain effective working relationships
5.Operate basic office equipment
6.Maintain regular and reliable attendance
7.Attend and participate in all mandatory training and/or testing
8.Work overtime as required
9.Travel as required
10.Be mobile over all types of physical surfaces and levels.
11.Be visually observant of environment.
12.Hear and identify sounds

Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature.

1.Selects & applies appropriate generally accepted accounting principles to various departmental financial transactions.
2.Applies DOC policies in daily operations, with interpretation guidance from Business Manager when needed.
3.Formulates solutions to various operational problems

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
 
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