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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00064740 |
Description Activated On: 3/17/2026 11:02:56 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Provide clerical and office support to ensure operations are conducted efficiently and effectively in the county organization. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Types various clerical documents such as letters, vouchers, memos, meeting minutes, and agendas; proofreads and uses own judgment to properly correct grammar and format to department rules and standards. Answers the office telephone to include operating telephone directories, multiple line switching to receive multiple incoming calls, transferring callers to correct individual, and receiving transmittals and listening to public concerns. Act as receptionist/radio dispatcher during months when winter dispatchers are not available. Respond to and directing inquiries and issues to the appropriate individual. Initiates and maintains records on operator certification. Prepares paperwork for Risk and Insurance Management claims for outside customers. Processes oversize, overweight permit paperwork and submits to district permit office. Enters all Customer Care Center(CCC) reports in to CCC system. Enters Road Closure Reporting System(RCRS) Reports. Acts as travel arranger making travel accommodations for all county employees. Completes Travel Expense forms upon the return of employees and submits to District for payment. Performs garage support duties, including: Assists Equipment Manager with maintenance of fuel system errors and system records. Maintains records and files in the SAP system pertaining to work orders, equipment transfers, 838’s, preventative maintenance (PM) schedule, shop tool inventory, and equipment downtime. Responsible for garage payroll data entry into SAP. Backup for E-payroll data entry. Enter data from invoices for 813 garage purchases in Active Pay, making sure invoices are processed in a correct and timely manner. Maintains files and records for the following: county equipment history files, PM records, parts and service manuals, ordering and reordering of license plates and owners’ cards, weight limit permits for bridges, county inventory, rented equipment, and miscellaneous records, reports, and forms. Maintains files and records for the equipment accident reports. Performs all required transactions for Automated Fuel System and maintains files for same. Issues fuel cards and keeps accurate inventory and paperwork of all fuel cards. Responsible for fuel card provider signature card. Reconcile monthly fuel report against receipts. Prints daily, weekly and other additional fuel reports. Responsible for radio inventory and contacting radio service for repairs and transfers. Researches liquid fuels tax and prepares tax reimbursement paperwork and submittal to Board of Finance and Review yearly. Enters goods receipt as R3 and SRM receiver. Receives materials and fuel. Acts as Goods Issuer. Acts as SRM Requisitioner. Inputs inventory count. Reconciles inventory report from SAP and sends to District. Works overtime and travels, as required. Provides back-up assistance for other clerical staff as needed. Performs related work, as required. Take an active role in succession planning by completing a Career Development Plan in collaboration with the supervisor. In conjunction with the supervisor, participate in knowledge management/transfer by identifying key aspects of the job and sharing explicit and tacit program/technical knowledge with other employees. SEMP – Recognizing that everyone is involved in the District’s and county’s actions to demonstrate sound environmental practices, each employee fulfills the Maintenance Unit Business Plan objectives related to the Strategic Environmental Management Program (SEMP). Also, supports the efforts of managers, supervisors, and other employees to meet these objectives. Attends environmental training designated for this working title. Department Green Plan Policy Commit to following the Department’s Green Plan Policy (Pub 712) and the associated principles. Failure to comply with Department Green Plan Policy shall be documented in employee’s performance review. Fair Labor Standards Act (FLSA): Unless directed otherwise by your supervisor or manager, comply with stated work hours for the 7.5/8.0 hour day. Maintains a confidential work environment. Safety 1. Assess your environment and be responsible for your safety, the safety of co-workers, and the public. 2. Attend required safety training and adhere to the requirements of all safety manuals, policies, and laws. 3. Immediately report to your supervisor any incident, unsafe practice, or near miss. 4. When in an enclosed environment (office buildings, confined spaces, flagger stations, equipment pinch points, etc.), know your evacuation process and escape route, your communication protocols, and appropriately react in the event of an incident. 5. Evaluate the contractor’s operations: Immediately stop any unsafe actions. Engage in an ongoing safety dialogue with the contractor’s leadership. 6. Promote a CULTURE that emphasizes SAFETY as a core value: Immediately stop any unsafe actions. Incorporate safety into all discussions, deliberations, and decisions. Continuously communicate the safety direction. Inspire employees to be a MODEL for safety. Encourage and support safety initiatives and programs by participating and involving your staff. Recognize safety daily. Acknowledge EXTRAORDINARY achievements. Learn and improve through After Action Reviews (AARs). Enforce accountability. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Work is performed with considerable independence and little review. Changes in operational standards, procedures, and work policies are discussed with supervisor prior to implementation. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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