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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00070798 |
Description Activated On: 7/29/2026 8:20:56 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Manages and supports daily operations within the Maintenance Operations Section of the District Maintenance Unit. Job duties include, but are not limited to, Pavement Marking, Roadside Development, Posted/Bonded Roads, Turnback Coordinator, Incident Command Center, Municipal Agreements, Safety Review Committee, Fatality Review Committee, and Customer Care Concerns. Advances the “maintenance first” philosophy to foster ongoing communication and collaboration with colleagues, partners, legislators, and the traveling public. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Manages and develops the District Pavement Marking Program across multiple counties by providing administrative support, and supervision to maintenance and trades personnel to ensure safety, compliance, consistency, and efficiency. Job duties include but are not limited to scheduling, coordinating with Department Forces, approving payrolls, approving purchase orders, TORT liability and claim support, responding to customer care concerns, material sampling, and quality assurance and control of pavement marking operations. Create and manage the District’s Annual Small Marking Program operational schedule and budget on a county-by-county basis. Ensures paint, glass beads, and plates are sampled properly and within Department standard and specifications. Coordinates with Central Office on mobile and handheld retroreflectometer readings are collected and maintained in the database. Supervises the District 11-0 Roadside Specialist by providing expert guidance on roadside needs and serving as the primary liaison between county personnel and district leadership to coordinate contract work under the 213 Program. Manages the District 11-0 Posted and Bonded Road Program. Attends meetings, participates in statewide conference calls, evaluates road conditions, and responds to hauling concerns on posted routes. Prepares, processes, and monitors excess maintenance agreements for haulers operating on posted highways. Serves as the District’s Turnback Coordinator for the District, collaborating directly with the Design Unit’s Municipal Unit and local municipalities to evaluate feasibility, administer agreements, and review design cost estimates for potential turnback candidates. Job duties include serving as the primary contact for municipalities, answering inquiries, providing assistance throughout the final agreement execution process, and addressing questions from both the Municipal Unit and local officials. Administer and coordinates Comprehensive Maintenance, Winter Maintenance, and Agility Agreements in close partnership with County Maintenance Teams, the District Contract Coordinator, Central Office of Chief Council (OCC), and local municipalities. Administers municipal agreements by identifying feasible candidates, tracking agreement milestones, and updating records with accurate Roadway Management System (RMS) data, including segments, offsets, and lane mileage. Drafts agreements, sends non-renewal notices, assists the District Contract Coordinator with signature execution, and resolves legal feedback from Office of Chief Counsel (OCC). Coordinates work across the Municipal Services Unit, Construction, and Maintenance forces to ensure all agreements are executed accurately and expediently. Assists the Federal Disaster Coordinator by deploying to the Emergency Operations Centers (EOC) during natural disasters to coordinate relief efforts and maintain critical communications. Provide operational, administrative, and fiscal support to the District Emergency Manager Coordinator. This role is responsible for facilitating disaster recovery operations, ensuring managers follow established repair and replacement protocols for damaged assets, monitoring financial documentation to maximize emergency reimbursement, and actively promoting emergency service response plans across district maintenance forces. Actively participates in the Safety Review Committee by reviewing all project that come through the District for safety concerns. Actively participates in the Fatality Review Committee by reviewing all fatalities for ways to improve and prevent future incidents. Monitors budgets, authorizes payments and purchase orders, inspects completed work, prepares supporting data to develop and present budget estimates, and assist with requests from the Director of Municipal Services. Administers contracts for graffiti removal, mowing, tree trimming, and vegetation control. Prepares and monitors Engineering and Construction Management System (ECMS) contracts for the repair of crash barriers, median barriers, guiderail, right-of-way fencing, and geotechnical projects. Assists Assistant Maintenance Managers by coordinating, investigating, and resolving Customer Care Center (CCC) inquiries and public complaints. Assists in managing winter operations and emergency incidents as needed to ensure public safety and continuous operations. Assists in reviewing and evaluating geotechnical and drainage issues, collaborating with county crews to plan repair activities and ensuring all work complies with PennDOT standards and specifications. Provides professional expertise and technical guidance for geotechnical repairs performed by Department Force maintenance crews and the Geotechnical Maintenance Contractor. Assists the Department Force crews by planning and coordinating repair operations to ensure work is completed safely, properly, and in accordance to Department standards, specifications, and policies. Provides instruction, training, and guidance to personnel while managing leave, evaluating performance, initiating corrective or disciplinary actions, resolving grievances, and allocating resources to optimize program efficiency; recommends contracting external services when required to fulfill operational needs. Consults and coordinates with federal, state, and local officials to ensure alignment on program requirements, regulatory compliance, and operational methods. Supervises engineering interns and construction inspectors to ensure all project documentation and administrative reporting are completed accurately and on time. Performs public relations and liaison duties through speaking engagements with government officials, community groups, and elected leaders to clarify department programs, elevate customer service, and boost public participation. Directs the design and distribution of promotional materials—including calendars, brochures, and informational literature. Perform other related duties as required. Safety: 1. Continuously assess the work environment and take responsibility for your own safety, the safety of team members, and the safety of the traveling public. 2. Attend all required safety trainings and comply with all applicable safety manuals, policies, laws, and procedures. 3. Document and promptly report any incidents, unsafe practices, and/or near misses to the appropriate personnel. 4. When working in enclosed environments (such as office buildings, confined spaces, flagger stations, and equipment pinch points), be familiar with evacuation procedures and escape routes, follow communication protocols, and respond appropriately in the event of an incident. 5. Promote a culture that emphasizes safety as a core value, which include but not limited to: 5a. Immediately stopping any unsafe practices, 5b. Incorporate safety into all discussions, deliberations, and decisions, 5c. Continuously communicate the safety direction, 5d.Inspire employees to be a model for safety, 5e.Encourage and support safety initiatives and programs by participating and involving team members, 5f. Recognize safety daily, 5g. Acknowledge extraordinary achievements, 5h. Learn and improve through AARs, 5i. Enforce accountability. Succession Planning: Work collaboratively with the supervisor to strengthen knowledge management and succession planning across the team. Contribute to organizational knowledge by identifying critical job functions and sharing both explicit and tacit program and technical expertise with team members. Actively support succession planning by assessing potential vacancies, identifying current and future critical skill needs, and evaluating the interest, availability, and readiness of current staff and candidate pools. Partner with team members to complete and maintain Career Development Plans that foster growth, preparedness, and continuity. Engage and recognize team members for their contributions and accomplishments. Establish and sustain a systematic mechanism for identifying, capturing, and sharing explicit and tacit program and technical knowledge to ensure continuity of operations and strengthen team capability. Fair Labor Standards Act (FLSA): Understand and fulfill your responsibilities as a supervisor under the Fair Labor Standards Act (FLSA) to ensure team members are paid appropriately for all hours they work or are permitted to work. Ensure that team members perform work only during their regularly assigned shift hours unless overtime has been specifically directed and approved in advance. Provide clear expectations so there is no uncertainty regarding when work officially begins and ends. Confirm that all hours worked are accurately recorded and fully reflected on payrolls. Unless otherwise directed by the supervisor or a manager, comply with established work hours for the 7.5/8.0-hour workday. Department Green Plan Policy: Commit to adhering to the Department’s Green Plan Policy (Pub 712) and its associated principles. Noncompliance with the Green Plan Policy will be documented in the employee’s performance review. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. 1. Makes most decisions concerning the areas of responsibility outlined above. Seeks supervisor approval only on major issues. 2. Reviews pavement marking crew accident reports and decides on proper discipline for preventable accidents. 3. Provides daily locations and working hours for pavement marking operations. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: N/A Licenses, registrations, or certifications: 1. Class C Driver's License 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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