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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00071060 |
Description Activated On: 4/7/2026 8:12:46 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Manages the maintenance and cleaning of the buildings and grounds at Department Headquarters. Administers the procession and management of leases, construction specifications and plans, State owned repair/renovation projects, and asbestos abatement. Supervises building renovations, construction, maintenance and repair or demolition projects at Department facilities. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. 25% Manages the supervisors of the Maintenance and Custodial Sections at Department Headquarters. Provides direction regarding maintenance and cleaning activities. Assigns and reviews work, evaluates performance, reviews leave requests. 20% Coordinates or assists in the coordination of facility construction, renovations and demolition projects with the Agency consultative staff, Department of General Services (DGS) staff and contractors. Inspects work areas to ensure compliance with established Departmental and occupational safety standards, compliance with the Americans with Disabilities Act (ADA); 15% Manage the planning and acquisition of leased offices and storage space for the Pennsylvania State Police Stations, Aircraft Patrol Units, Training Centers, Liquor Control Enforcement District Offices, and other ancillary facilities as required. Implement existing policies and procedures for the procurement of new facilities. Evaluate lease proposals, track lease costs and expiration dates, initiate recommendation and notification of Troop or Bureau to determine course of action (advertise or extend current lease), and assist fiscal staff by tracking savings incurred by exercising lease options versus cost to outfit a new leased facility. Manage leased facilities for compliance to lease requirements and contracted maintenance. Conduct field surveys of proposed lease sites, evaluate space requirements, develop plans to include 'generic' floor plans, and prepare and submit Space Allocation Requests as Department Space Coordinator for assigned regions, and provide location coordinates to the Technical Support Division for radio and telephone requirements. 10% Evaluate requests for facility upgrades/improvements, prepare recommendation and present approved changes for implementation and acquisition. Recommend and propose new procedures ot enhance the operation and tenancy of facilities. 10% Conduct physical inspections to PSP facilities and perform biennial surveys for facilities as mandated by the Department of General Services. Schedule, attend, and conduct meetings with site personnel, contractors, other construction personnel, and PSP personnel to ensure building renovations, construction and Department projects are completed according to PSP needs and requirements. 5% Serve as a Technical Coordinator, providing project administration expertise related to obtaining leased facilities, i.e. staff studies, communication studies and requirements, and data requirements. Interviews employees and supervisors in diverse operational or program units, conducts on-site and negotiates for approval of recommendations. Assist in the management of Asbestos materials in State-owned facilities. 5% Prepare advertising requests and proposals for facility construction and maintenance. Calculate annual adjustments to rental rates based upon the Consumer Price Index. Maintain a current rental rate per facility. Interact with Comptroller Operations to adjust rates when entering a new lease, a lease extension or option period by completing general invoices to allow landlords to receive rental increases. Determine abatement of rentals when the landlord's actions a delinquent and the leased premises are not being maintained. 5% Regulate forms and records to ensure information is current and provide a permanent record of past and present facility/lessor activities. Research and prepare Request for Lease Action and Budget Approval forms, General Invoice for payments of CPI-U rate increases, Exhibit "O" and "N" relative to the completion of construction services. 5% Performs other related duties as assigned. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Conducts job conferences, meetings, site investigations, and makes decisions based upon requirements, requests, and correspondence as directed by the supervisor. Prepares correspondence to the supervisor to support recommendations. Supervisor authorizes incumbent to make various decisions when in the field. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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