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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00071066 |
Description Activated On: 8/14/2025 2:29:53 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position serves as an Accountant 2 in the Office of Vocational Rehabilitation (OVR) Budget and Administrative Services Division. The primary responsibility of this position involves the application of Generally Accepted Accounting Principles and practices to assist in assuring the compliance of the Bureau of Blindness and Visual Services (BBVS), Business Enterprise Program (BEP), with applicable state and federal regulations and policies. This includes preparation of financial statements and reports to control and account for fiduciary responsibility for program funds. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Reviews, analyzes, and maintains accounting records that are routine and also complex; classifies accounting documents prior to posting; prepares prescribed financial statements and reports; investigates and resolve discrepancies as identified; adjusts account postings; and performs audits as required by the BEP Coordinator. Assists in conducting Business Evaluations and Verifications of Licensees records. Audits financial records to ensure Licensees are accurately reporting Profit and Loss (P&L) data and are in compliance with BEP policies, Agreement the Licensees have with BBVS, and applicable Federal and State Agencies including but not limited to all taxing authorities as well as the PA Lottery Commission. Collaborates with BEP Coordinator, BEP Director and the BEP Agents. This position may work with IT on an as needed basis as direct by the position supervisor. Prepares monthly reports in a standardized dashboard format for fiscal and BEP staff to review by the 10th of the subsequent month. These reports are presented to the BEP Licensees monthly by the 15th of the month. Generates a monthly report detailing revenues and expenditures by the 15th of each month. Reviews BEP Licensee's P&L reports and reviews the data for accuracy. Makes necessary corrections on erroneous items and determines if further investigation is needed. Receives spreadsheets from third-party vendors for United States Postal Service (USPS) vending sales. Work with both the third-party vendors and USPS point of contact to ensure accuracy and agreement so payments can be made timely. Ensures the sweep of the monies in the ledger 4 fund (40002) are swept to the retirement account three times per year, on March 15, May 15, and October 15. Ensures program monies from the different funding streams are appropriately classified, deposited and reported. Tracks repairs of equipment for non-duplication and verification from the agents of approval. Recommends when equipment has reached its useful life so additional expenditures are not made for equipment repairs. Responsible for providing BEP Director all financial information for the preparation of the RSA-15. Run quarterly reports on the Bureau of Juvenile Justice System Pre-ETS Internal Order out of OVR’s Federal Fund. Compile the data in excel, analyzing the expense categories and removing previous reimbursements for invoicing purposes. Prep quarterly report for OVR program staff detailing BJJS Pre-ETS expenses. Makes recommendations on increasing the spending on the BJJS Pre-ETS in order to meet the maximum expense transfer from BJJS to OVR Run weekly CWDS obligation and expense reports for OVR state and federal vocational rehab expenses. This report is reviewed and presented to executive leadership by the Section Administrator of OVR’s Budget and Fiscal department. Prepares reports analyzing the effect of pending decisions on the solvency of the program and makes recommendations regarding whether to implement a change. Serves as the backup for purchasing requests via shopping carts. Performs other related duties as assigned. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Independently reviews and analyzes accounting documents related to the BEP within general policies and procedures. Any anomaly situations are referred to the supervisor. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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