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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00080812 |
Description Activated On: 8/4/2026 2:11:40 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Provides clerical and office support within the State Correctional Institution at Muncy to ensure its operations are conducted efficiently and effectively. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. GENERAL DUTIES: •Preparation of general correspondence and/or memoranda for assigned area including, but not limited to, typing, faxing, copying, scanning, emailing, mailing, filing. Creation and distribution of general items such as meeting minutes, memos, gate clearances, etc. •Attend meetings to take minutes as assigned and distribute as appropriate. •Receive and sort incoming mail and distribute to appropriate staff as needed. Read and respond to emails •Receive incoming phone calls and direct to appropriate staff, take messages, or supply information as permitted by policy. •Data entry, information maintenance and dissemination across several DOC applications as appropriate, including, but not limited to, APR, DOCNet, Mainframe, etc. •Order office supplies for designated work area as needed. •Provide Switchboard coverage as needed, in accordance with coverage schedule. •Other duties as assigned by Clerical Supervisor and/or work area Supervisor. •Perform all job functions with accuracy, within a timely fashion, and in accordance with the Department of Correction and local policies and procedures, as well as state laws. ESSENTIAL JOB FUNCTIONS: 1. Effectively communicate verbally and in writing 2. Perform basic mathematical computations 3. Operate basic office equipment 4. Reach, bend, stoop, pull, push, kneel, lift, climb, and grasp 5. Perform repetitive motions 6. Maintain regular and reliable attendance 7. Establish and maintain effective working relationships 8. Attend and participate in all mandatory training and/or testing 9. Work overtime in compliance with provisions of the Collective Bargaining Agreement 10.Travel as required 11. Be mobile over all types of physical surfaces and levels (in an institutional setting) 12. Be visually observant of environment (in an institutional setting) 13. Hear and identify sounds (voices, whistle, buzzer, lock release, scuffling, sudden quiet) [in an institutional setting |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Routine work is completed independently, with periodic review by the supervisor as necessary. Changes in operational standards, procedures, and work policies are discussed in detail with the supervisor. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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