Commonwealth of Pennsylvania

POSITION DESCRIPTION FOR JOB POSTING

Position Number:  00081746

Description Activated On:  9/18/2025 12:33:03 PM

Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. 

 This position oversees and participates in the processing of all incoming and outgoing mail for the Department of Corrections (DOC) State Correctional Institution (SCI) Camp Hill.

Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

This position oversees and participates in the performance of the following duties in agreement with all applicable DOC policies, procedures, and guidelines, as well as, United States Postal Service rules and regulations.

40% Performs the full range of supervisory duties over subordinate staff. Manages and reviews work assignments to ensure timely and accurate completion. Establishes work plans and goals for the mailroom. Maintains and distributes routine reports regarding incoming/outgoing mail, postage usage, and related billings to inmate organizations, DOC, Wexford, Parole, CCC, etc. Provides training and support to subordinate and other staff.

15% Retrieves and sorts mail from the US Post Office. Coordinates the safe and timely delivery of admissible items with various institutional entities, such as libraries, chapels, activities departments, etc. Delivers publications, magazines, or packages by physically carrying or utilizing mailroom equipment, such as handcarts or dollies, to transport items to points of distribution.

15% Inspects, examines, and searches items, including, but not limited to: publications, magazines, or packages received through the US Postal Service, United Parcel Service, Federal Express, Dalsey Hillblom Lynn (international shipping and courier service), or other private shipping and/or courier services in an effort to detect and prevent illegal drugs, legal drugs, weapons, and other contraband from entering the facilities. Apprises supervisor of contraband detection, as well as, violations of DOC/US Postal regulations.

15% Coordinates the pick-up and preparation of outgoing mail. Processes certified letters. Weighs and meters letters and packages to ensure the appropriate postage is applied. Maintains a usage log of postage for audit purposes.

10% Responds timely to DC135A Inmate Request to Staff Member forms, as directed. Processes and maintains a log of all inmate property sent to the SCIs property office. Stays abreast of changes to policies and procedures which impact mail processing and delivery. Ensures records are maintained in accordance with governing regulations.

5% Performs other related duties.

ESSENTIAL FUNCTIONS:
1. Supervise and evaluate the work of subordinate staff
2. Effectively communicate orally and in writing
3. Perform repetitive motions
4. Operate basic office equipment
5. Reach, bend, stoop, pull, push, kneel, lift, climb, and grasp
6. Maintain regular and reliable attendance
7. Establish and maintain effective working relationships
8. Attend and participate in all mandatory training and/or testing
9. Work overtime in compliance with provisions of the Collective Bargaining Agreement
10. Travel as required
11. Be mobile over all types of physical surfaces and levels
12. Be visually observant of environment
13. Hear and identify sounds (voices, whistle, buzzer, lock release, scuffling, sudden quiet)

Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature.

The supervisor independently plans, organizes, and assigns work to ensure effective and ongoing operation of the mailroom. Consults with supervisor regarding urgent, sensitive, or unique issues.

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

Experience:



Licenses, registrations, or certifications:

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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
 
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