Commonwealth of Pennsylvania


Position Number:  00082764

Description Activated On:  4/19/2024 11:42:54 AM

Position Purpose:
Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. 

Provides professional analysis, control and guidance in government financial and budgetary accounting and reporting; therefore, ensuring ongoing governmental transparency, legal and fiscal accountability, and appropriate use of Commonwealth resources.

Description of Duties:
Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

This position supervises one Executive Financial Associate position. Supervisory responsibilities include evaluating leave requests, performance evaluations and development of staff.

Serves as the manager’s delegate for leading projects, facilitating presentations, refining internal processes and establishing procedures.
• Mentors other team members.
• Prepares interim and year-end financial statements including Trial Balance adjustments, Statement of Cash Flow, and notes to the financial statements.
• Evaluates budgetary/cash forecasting.
• Verifies grant totals for SEFA.
• Processes daily federal billing and draw requests.
• Verifies the accuracy of audit report disallowances through the review and analysis of such findings to minimize loss of federal funds.
• Ensures that grant ending invoices are received, required closing transactions are recorded, and that final reports are submitted.
• Assures that Federal grant matching requirements, which vary by grant, are being met and are verifiable in the accounting records, federal expenditure reports and internal spreadsheets.
• Maintains grant and report files, including notice of grant award and copies of all reports.
• Monitors compliance with rules and regulations for all assigned federal grants.
• Reviews grant agreements between the Commonwealth and Federal grantor agencies and reviews Memorandums of Understanding and Notice of Subgrants between Commonwealth agencies.
• Analyzes various accounting reports to ensure proper distribution of expenditures as required for the preparation of monthly and quarterly reports.
• Prepares Federal Financial Reports and Drawdown System Reports quarterly, semi-annually, or annually as required by grant award, legislation or applicable regulations.
• Analyzes accounting system reconciliations and makes appropriate corrections.
• Compiles and evaluates data to facilitate annual reporting (GAAP/ACFR).
• Completes variance analyses associated with year-end ACFR.
• Responds to audit inquiries and collaborates with auditors on various matters.
• Reviews state and federal legislation and fiscal requirements to determine the appropriate action to be taken by Comptroller Operations.
• Reads and applies the guidance provided by Comptroller bulletins and directives, management directives and administrative circulars.
• Establishes and maintains appropriate account code structures to record commitment and expenditure data, internal orders, funding source and grant master records.
• Reviews/approves accounting system changes/additions.
• Updates account coding and budgetary amounts within payment interface systems.
• Prepares various journal entries including statutory transfers, cost allocations, revenue and adjustment documents.
• Reviews and posts parked documents and voucher transmittals for assigned business area(s) if the entry is correct, legal and appropriate.
• Collaborates with agencies and business partners to assess initiatives and provide guidance to department and agency personnel.
• Resolves Treasury cash/budget deficits.
• Uses Microsoft Excel to design and/or modify worksheets in order to perform calculations and analysis.
• Uses Microsoft Office Suite, SAP, Federal Draw websites, and other computer software as needed.
• Performs key COOP operations remotely.
• Performs other duties as assigned.

Decision Making:
Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature.

This position has responsibility for assessing and making decisions concerning the appropriateness, legality, and overall risk of accounting transactions; making recommendations for the efficient and effective operations of the bureau; and escalating critical and unresolved issues to the manager.

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License


Licenses, registrations, or certifications:


Essential Functions
: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
 1. Communicate effectively, both orally and in writing
 2. Operate standard office equipment and essential software; including Microsoft Excel, Word and Outlook applications
 3. Understand and follow written and oral instructions
 4. Interpret and apply applicable rules, regulations, guidelines, and policies
 5. Review and analyze financial data; identify issues; implement corrective action
 6. Organize, input and present data
 7. Present logical recommendations to decision makers
 8. Demonstrate knowledge of GAAP accounting procedures
 9. Effectively utilize PeopleSoft and SAP accounting software
 10. Evaluate and improve processes