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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00084160 |
Description Activated On: 10/7/2026 2:11:40 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position supports the Department of Revenue by performing specialized technical and advanced bookkeeping work essential to the timely and accurate processing of all invoices within the Financial Transformation Workflow. The role ensures vendor payments are issued promptly and in compliance with established accounting procedures, internal controls, and departmental standards. Responsibilities include examining financial documents for accuracy and propriety, maintaining complex bookkeeping systems, and recommending or implementing improvements to internal processing procedures. The position functions with a high level of independence within prescribed fiscal guidelines, referring unusual issues or irregularities to a professional fiscal officer or accountant for review. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Reviews and processes non-PO invoices in the Financial Transformation Workflow for Department of Revenue. Make any necessary corrections, rejections, and approvals. Forward emails to Bureaus for approval of invoices over $100. Inputs all General Invoices, such as CPA renewals, reimbursement for purchases by employees, filing fees, memberships, etc. Verify coding, vendor numbers, and appropriate back up documentation of incurred expenses are included with General Invoice. Monitors invoice processing procedures. Verifies all paperwork has proper authorization, coding, good receipts. Reviews invoices for correct SAP coding and vendor numbers prior to forwarding them to the Comptroller for payment and if not correct invoice, checks for payment by check or credit card. Inputs Refund Authorization Memorandums from the Bureaus for individuals and businesses. Handles vendor inquiries on invoicing and payment issues. Verifies, sorts, and distributes voucher transmittals and checks to the appropriate Bureaus. Keeps up to date log of work processed in a comprehensible spreadsheet searchable by FMS1 and supervisor. . Demonstrate a commitment to the service-oriented culture of the Department. · Apply Lean thinking in day-to-day tasks. · Be mindful of internal controls and risk management when changes are made to a process. . Promotes diversity, equity, and inclusion in the workplace. Performs other related duties as required. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Independently reviews and processes all invoices in the Financial Transformation Workflow for Department of Revenue. Make any necessary corrections, rejections, and approvals. Forward emails to Bureaus for approval of invoices over $100. Inputs all General Invoices and Refund Authorization Memorandums. Verifies coding, vendor numbers, and appropriate back up documentation of incurred expenses are included with General Invoice. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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