Position Description

Commonwealth of Pennsylvania
POSITION DESCRIPTION FOR JOB POSTING
Position Number: 00085504	Description Activated On: 1/8/2026 1:33:14 PM

Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively.

This is a training position based on a minimum one-year training plan that includes formal, informal, and on-the-job training designed to develop technical and program-level knowledge, competency and experience in Commonwealth accounting functions.

The position reports to the Supervisor, Accountant 3, of the Revenue and Cash Management unit (RCM) with the Financial Accounting Division. This Accounting Associate serves as a professional accountant for Revenue and Cash Management.

Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

This Accounting Associate serves in the processing and oversight of essential Commonwealth Revenue Accounting, cash management, and reporting functions to ensure fiscal accountability and transparency.

Accounting
• Assists with verifying source documentations for accuracy, completeness authorization and coding, and Revenue Adjustment and Resource Account.
• Performs analytical functions in cash management, control, and reporting.
• Assists with posting of revenues and expenditure returns and payments in SAP.
• Assists with processing bank returned items and post associated adjusting entries to maintain accurate accounting records.
• Assists with PACSES (PA Child Support Enforcement System) R166 review and posting of funds daily.
• Accuracy and integrity of the financial records.
• Analysis of internal and external errors for complete resolution understanding the impact in SAP and Treasury systems
• Understanding and proper application and interpretations of rules, regulations, guidelines, laws, policies, and standards related to revenue and cash management.
• Assists with releasing Non-Standard Deposit Transit Slips to Treasury
• Assists with analyzing and clearing of monthly Unreceipted Report
• Helps analyze, correct and process daily ICL corrections identified by DOR.

Leadership/Team Player
• Works with internal and external business partners to provide guidance in resolving issues related to revenue and cash processing.
• Help mentor and assist accounting assistants to improve processes based on daily corrections identified by DOR.
• Communicate issues/exceptions to various customers and business partners.
• Assist in training of new hires within the RCM unit and agency personnel.
Other
• Maintain and keep current related revenue and cash processing policies and procedures.
• Assist supervisor with updating processes/simplify duties where possible.
• Participate in projects related to revenue and cash processing and reporting.
• Communicates issues effectively with supervisors and customers.
• Sound and independent decisions making on issues affecting revenue and expenditures accounting processes.
• Works with SAP, Excel, Microsoft Office, People Soft (Treasury), and Wells Fargo systems.
• Assist with safe opening/closing backup.

ARCA Accountant 1 Position Backup
• This position will also serve as a backup for the ARCA Team Accountant 1 position with duties that include:
o Cost Allocation billing
o Processing of DOR return checks
o Non-exception Cost Allocation processing and posting

Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature.

Work methods are governed by established policies and procedures. This position will be responsible for making independent decisions as related to problems and irregularities that occur within the unit. Difficult technical problems and irregularities are referred to the Accountant 3/Supervisor. Directions and instructions are received from the Accountant 3/Supervisor and from on-the-job training given by the Accountant 3/Supervisor.

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

Experience:

Licenses, registrations, or certifications:

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2.   N/A

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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.

1.	Communicate effectively, both orally and in writing.
2.	Operate standard office equipment and essential software.
3.	Understand and follow written and oral instructions.
4.	Interpret and apply applicable rules, regulations, guidelines, and policies.
5.	Review and analyze financial data; identify issues; implement corrective action.
6.	Organize, input, and present data.
7.	Present logical recommedation to decision makers.
8.	Demonstrate knowledge of GAAP accounting procedures.
9.	Effectively utilize Oracle, PeopleSoft and SAP accounting software.
10.	Effectively utilize Microsoft Excel, Word, and Outlook applications.