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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00086904 |
Description Activated On: 4/20/2026 11:38:29 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position is established in the Bureau of Design and Delivery, Contract Management Division, Contract Awards Section. The Contract Awards Program administers the project delivery process from project advertisement, contract award, and contract execution, to project ‘notice to proceed’. This position establishes the Department’s Disadvantaged Business Enterprise (DBE-Federal), evaluates, and approves DBE commitments and Diverse Business Participation Good Faith Efforts. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Develops and manages the Department’s Federal DBE Program for statewide highway construction projects. Develops and manages the statewide highway construction program pursuant to 23 CFR § 635 and 49 CFR § 26. Develops and manages the state Diverse Business (DB) Program pursuant to Title 74 Pa. C.S.A. § 303; develops and manages procedures, forms, and systems for monitoring the statewide minority goal attainment programs and Good Faith Efforts. Analyzes and approves the individual project DBE goals prior to project advertisement to ensure consistency with the Department’s approved annual statewide Federal requirements. Monitors construction projects from advertisement to ‘notice to proceed’ for compliance to ensure that anticipated notice to proceed dates are met; reviews bid packages as needed to ensure they have been adequately prepared for letting; opens sealed bids as required; awards contracts as required.; executes contracts as required. Ensures the timely submission of DBE commitments and DB Good Faith Efforts on highway construction projects within ECMS. Reviews subcontractor certification and prequalification for DBE commitments; recommends bid rejection when all requirements have not been satisfied. Serves as chairperson of the DBE Interdisciplinary Review Team (IRT) to evaluate the Good Faith Efforts of prime contractors who fail to meet established DBE goals; drafts IRT recommendation for approval/disapproval of the Director, Bureau of Equal Opportunity or Director, Bureau of Recreation and Conservation, Department of Conservation and Natural Resources (DCNR), as appropriate; prepares and presents Good Faith Evaluation to the Good Faith Efforts Committee (chaired by the Deputy Secretary for Highway Administration or by the Deputy Secretary for Conservation and Technical Services, DCNR) in the event of disapproval. Represents the Contract Management Division at DBE Goal Monitoring Meetings and makes recommendations to adjust the annual statewide construction program goal as necessary for targeted attainment. Leads the review of DB Participation Good Faith Efforts of prime contractors and consultants; drafts recommendation for approval/disapproval for final approval/disapproval by the Director, Bureau of Equal Opportunity. Defines ECMS requirements associated with statewide minority attainment programs to increase the efficiency of the project delivery process; determines prioritization of Contract Awards Program ECMS requirements. Provides technical support to contractors on Engineering and Construction Management System (ECMS) procedures for DBE/DB participation on highway construction projects. Provides technical support to DBE/DB contractors on the requirements for certification. Establishes and maintains positive relationships with the Bureau of Equal Opportunity, the Office of Chief Counsel, the Engineering District Offices, the Federal Highway Administration (FHWA), local Governments, Prime Contractors, Minority Contractors, the Department of General Services, DCNR, the U.S. Department of Transportation, and the Associated Pennsylvania Constructors (APC). Prepares reports for FHWA to ensure compliance with federal funding requirements; prepares additional reports and presentations as necessary to demonstrate program compliance; presents DBE Program information as appropriate. Reviews modifications to the Code of Federal Regulations and Commonwealth legislative mandates related to DBE/DB programs to ensure that current policies, specifications, etc. meet all requirements; writes revisions to current policies and specifications as appropriate. Analyzes and approves Public Works Employment Verification and Worker Protection and Investment Certification submissions as required on State and Federally funded projects as back up to the AO1. Performs other related duties as required. CAREER DEVELOPMENT 1. Take an active role in succession planning by completing a Career Development Plan in collaboration with the supervisor. In conjunction with the supervisor, participate in knowledge management/transfer by identifying key aspects of the job and sharing explicit and tacit program/technical knowledge with other employees. 2. Actively engage in succession planning by assessing potential vacancies; identifying current and future critical needs and competencies; and assessing the interest, availability, and readiness of current staff and candidate pools. Establish a mechanism to identify, capture, and share explicit and tacit program/technical knowledge among staff. SAFETY 1. Assess your environment and be responsible for your safety, the safety of co-workers, and the public. 2. Attend required safety training and adhere to the requirements of all safety manuals, policies, and laws. 3. Immediately report to your supervisor any incident, unsafe practice, or near miss. 4. When in an enclosed environment (office buildings, confined spaces, flagger stations, equipment pinch points, etc.), know your evacuation process and escape route, your communication protocols, and appropriately react in the event of an incident. 5. Promote a CULTURE that emphasizes SAFETY as a core value: • Immediately stop any unsafe actions. • Incorporate safety into all discussions, deliberations, and decisions. • Continuously communicate the safety direction. • Inspire employees to be a MODEL for safety. • Recognize safety daily. • Acknowledge EXTRAORDINARY achievements. • Learn and improve through After Action Reviews (AARs). • Enforce accountability. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Sets minority goals on all federally-funded highway construction projects; evaluates and approves minority commitments and/or Good Faith Efforts on all state-funded and federally-funded highway construction projects; analyzes and approves Public Works Employment Verification submissions as required on State and Federally funded projects. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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