|
Commonwealth of Pennsylvania |
|
|
POSITION DESCRIPTION FOR JOB POSTING |
|
|
Position Number: 00087365 |
Description Activated On: 9/17/2026 8:04:10 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Manages the financial services and related activities at the Selinsgrove Center within the Office of Developmental Programs (ODP)to ensure financial operations are conducted efficiently and effectively. These services include managing accounting, procurement, storeroom operations, budgeting, and overall financial monitoring. All services are also provided to closed facilities as assigned. The employee in this position reports to the Facility Chief Operating Officer (FCOO). Work may also be assigned by the Facility Director and Bureau Management/Director. |
|
Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Under the direction of the FCOO, organizes and directs the work of the Accounting, Purchasing, and Storeroom Departments by developing annual goals, prioritizing work and assigning, reviewing and evaluating subordinate's work, approving and/or disapproving leave, enforcing discipline and making recommendations when hiring employees. Ensures the timely payment of vendors, submission of invoices for payment, proper use of p-cards, and accurate posting of storeroom inventories, and fixed assets. Develops budget projections for all areas of the facility and monitors expenditures making recommendations throughout the fiscal year for changes for allotments by analyzing current trends, reviewing expenditure reports, collection reports, contracts, projects, and requests for fixed assets. Reviews all assigned Facilities purchase orders to vendors by assessing availability of funds, auditing, and coding procurement documents. Prepares the annual Medical Assistance Cost Apportionment Report. Prepares all fiscal reports requested by outside agencies by gathering and formulating the necessary data in order to ensure the timely and accurate completion of these reports to maximize reimbursement of funds to the facility. Functions as each assigned Center's Purchasing Card Approver and responsibilities include maintaining log of card numbers and persons assigned to those cards, ensuring all postings are cleared and audited through the card payment system and ensuring that the monthly postings are in the appropriate cost centers/general ledger codes. Approves all individual entries for credit cards in the banking system. In the absence of Fiscal Assistant, will 1) locate backup APRs, invoices; 2) post to the data base. Responsible for assuring the proper accounting and preparation of financial reports of all special funds, such as Volunteer Resources Fund, Therapeutic Activities Services (TAS) Workshop, Canteen, and Sundry Accounts by signing and reviewing all disbursements, reconciling bank statements and auditing the various books, ledgers and petty cash accounts in order that all generally accepted accounting principles (GAAP), Electronic Data Processing (EDP), Department of Human Services (DHS), and institutional procedures are followed. Monitors open encumbrances and identifies and recommends documents/amounts for potential liquidation. Invoices outside agencies presently leasing space and/or utilizing Selinsgrove Center service by establishing rates, billing, collecting and ensuring proper credit to appropriate accounts in order to maximize the use of Center, and report accurate data to the Medicaid Cost Report. Submits and monitors requests for settlements through reconciliation. Assist in preparing capital budget, re-budget, and future budgets. Oversees the preparation of surplus reports, tag items, prepare items for pick up. Prepare reports for tracking the financial costs associated with all general ledger items to ensure that each assigned facility stays within budget allocations. Generates and analyzes budget reports to present and submit to Senior Staff, Bureau of State Operated Facilities (BSOF), Bureau of Financial Management Program Support and any other Bureaus involved in budget or cost reporting. Performs Manager Support duties for the facility as assigned on holidays and weekend days. Performs duties and projects as directed by the FCOO and/or Facility Director in order to provide flexibility in the completion of new or non-routine assignments. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Routine decisions are handled independently. Complex issues regarding budget expenses and revenues are reviewed with recommendations and final actions referred to immediate supervisor. |
||||||||||||||||||||
Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
||||||||||||||||||||
Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
|