|
Commonwealth of Pennsylvania |
|
|
POSITION DESCRIPTION FOR JOB POSTING |
|
|
Position Number: 00087783 |
Description Activated On: 6/9/2026 9:41:44 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position provides administrative, business and office support within Forest District 11 to include budgeting, finance, purchasing, contracting, human resources, secretarial and other office support duties. |
|
Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Purchasing and Procurement: Knowledge and use of COPA procurement systems including ESS, SAP, SRM, Business warehouse, statewide contract data base and other purchasing systems Know all COPA procurement, purchasing and contracting laws, rules, polices, and guidelines and advise district managers on the proper procurement process. Verify purchase request and determine proper procurement method. Assemble necessary information and prepare required procurement documents such as invitation to qualify, request for quote, request for proposal, purchase order, shopping cart or other procurement methods. Through the workflow system, input vendor details, justifications and coding, then process for payment. Purchase Card: Serve as district authorized purchase card holder, (P-card) Perform P-Card purchasing for district services and supplies Process all district P-card purchases by verifying justification, receipt, vendor and coding Reconcile monthly P-card statements for all district P-cards Review all P-card purchase for proper P-card use procedures Respond to all Comptroller audits of the P-card Budget and Finance: Maintains the district budget and accounting spreadsheet and prepare required reports. Analyze spending data for fiscal year and mid-year budget report preparation and other fiscal reports Set up all budget ledgers for each appropriation in district spending plan Maintain and monitor expenditures of all the district regular fund and special fund allocations this includes snowmobile/ATV, Fire, Dirt and gravel, liquid fuel and other funds. Verify budget ledgers spending using SAP, business warehouse, KSB and other budget report systems Prepare and submit all transmittals for revenue including timber sales, fuel wood permits and mineral permits Prepare weekly reports for District Forester and Assistant District Foresters showing balances of each appropriations PERSONNEL ADMINISTRATION Processes HR transactions including all personnel action requests (EPAR) Process Workman's compensation claims and maintain records Maintain employee HR files and records Fire: Knowledge and use of Fire bill and reporting system Process payment of all approved fire bills Process employee, fire warden and EFF travel and expenses for wildfire assignments Performs as district dispatcher for fire SAR, and all hazard responses Use of telephone, radios, and other IT communication devices Performs duties for aircraft flight following Other Duties: Provides backup to Clerical Assistant: Timekeeping and payroll duties Out of state fire assignment payroll and expenses Automotive officer duties Receptionist duties Designated by the district forester to: Issue fuel wood permits Issue camping permits Use of Camping Reservation System Monitor and deposit funds in district bank account Provide information about power mobility device and ADA access permits Register and process payments for employee training Process boot reimbursements for employees Process RX safety eyewear for employees Knowledge of DCNR safety policy and of job safety and hazards Adhere to all COPA, DCNR and BoF laws, regulations, policy and procedures that apply to employment and position duties Attend all mandatory position trainings and updates Perform other duties as assigned by District Forester |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Decisions related to allocating expenditures to various accounts. Decisions relating to purchasing, personnel, workman's compensation rules, and other administrative functions based on established policy, procedures and practices. Advises district managers of purchasing, budget, contract and and personnel matters. |
||||||||||||||||||||
Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
||||||||||||||||||||
Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
|