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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00090759 |
Description Activated On: 6/17/2026 1:55:39 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This Executive Accounting Specialist Trainee position, within the Office of the Budget’s (OB) Bureau of Accounting and Financial Management (BAFM) is responsible for the oversight and review of enterprise-wide accounting completed by agencies to ensure adherence to Governmental Generally Accepted Accounting Principles (GAAP), federal grant accounting and reporting requirements, legislative and regulatory fiscal requirements, Commonwealth financial management directives, and budgetary internal controls. The position is expected to provide technical accounting expertise and guidance to Commonwealth agencies to foster state-wide fiscal accountability and transparency to safeguard Pennsylvania’s financial resources.” This is a training position based on a minimum one-year training plan that includes formal, informal, and on-the-job training designed to develop technical and program-level knowledge, competency and experience in Commonwealth accounting functions. Note: This position has Mission Essential Functions detailed in OB’s COOP Plan. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Serves in the processing and oversight of essential Commonwealth revenue accounting, cash management, and reporting functions to ensure fiscal accountability and transparency. Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Accounting • Assists with verification of source documentation for accuracy, completeness, authorization and coding. Responsible for the Revenue Adjustment and Resource Account • Assists with performs analytical functions in the area of cash management, control and reporting • Assists with posting of revenue and expenditure returns and payments in SAP • Assists with processing bank returned items and posts associated adjusting entries to maintain accurate accounting records • Assists with PACSES (PA Child Support Enforcement System) R166 review and posting of funds on a daily basis • Accuracy and integrity of the financial records • Analysis of internal and external errors for complete resolution understanding the impact in SAP and Treasury systems • Understanding and proper application and interpretation of rules, regulations, guidelines, laws, policies and standards related to revenue and cash management • Assists with releasing non-standard Deposit Transit slips to Treasury • Assists with analyzing and clearing of monthly Unreceipted Report • Helps analyze, correct and process daily ICL corrections identified by DOR Leadership / Team player • Works with internal and external business partners to provide guidance in resolving issues related to revenue and cash processing • Mentor and assist the Accounting Assistants to improve processes based on daily corrections identified by DOR • Communicate issues/exceptions to various customers and business partners • Assist with training of new hires within the RCM unit and agency personnel Other • Maintain and keep current related revenue and cash processing policies and procedures • Assist the supervisor with updating processes/simplify duties where possible • Participate in projects related to revenue and cash processing and reporting • Communicates issues effectively with supervisor and customers • Sound and independent decision making on issues affecting revenue and cash transactions • Understands the concepts, theories, principals and terminology of the revenue and expenditures accounting processes • Works with SAP, Excel, Microsoft Office, People Soft (Treasury), and Wells Fargo systems. ARCA Accountant 1 Position Backup • This position will also serve as a backup for the ARCA Team Accountant 1 position with duties that include: o Cost Allocation billing o Processing of DOR return checks o Non-exception Cost Allocation processing and posting |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Work methods are governed by established policies and procedures. Difficult technical problems and irregularities are referred to the Accountant 3/Supervisor. Directions and instructions are received from the Accountant 3/Supervisor and from on-the-job training given by the Accountant 3/Supervisor. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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