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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00091845 |
Description Activated On: 6/8/2026 1:15:13 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Serves as the supervisor for the Procurement Section and is responsible for the planning, oversight, and management of procurement functions for the Department; including the procurement of services, supplies and equipment, the Contractor Responsibility program, and the administration of the Purchasing Card program. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Performs full range of supervisor duties over an Administrative Officer 2 and Purchasing Agents in support of the procurement and purchasing needs of the Department of Revenue. Advises program bureaus on Statements of Work, pricing methodologies, performance measures, specifications, complex solicitation requirements, evaluation criteria for complex procurements, including IT and highly visible initiatives. Directs and reviews Requests for Proposals, Invitations for Bids, Requests for Quotes under the Invitation to Qualify program, Sole Source procurements, Delegations of Procurement Authority, Emergency Procurements, and other purchasing methods used across the Department of Revenue and the Pennsylvania Lottery. Reviews procurement requests from program offices and field offices to ensure compliance with Commonwealth of Pennsylvania procurement law, Management Directives, Executive Orders, Information Technology Bulletins, and internal Department of Revenue policy. Conducts or oversees bid openings; inspects vendor envelopes and required forms for compliance and signs bid summary sheets. Reviews and recommends approval or disapproval of Sole Source requests and coordinates with the Department of General Services for approval when required. Recommends competitive bidding procedures and evaluates bids to determine best value, responsiveness, responsibility, and tax compliance. Serves as the Issuing Officer and leads all solicitations under the Procurement Code, recommending and implementing process improvements and coordinating activities with senior bureau staff. Establishes and monitors procurement timelines; facilitates extensions when needed; leads emergency procurements or amendments necessary to avoid lapses in services required by the Department of Revenue and PA Lottery. Processes competitive procurements in Commonwealth systems (e.g., JAGGAER, SRM, eMarketplace), advises on required appendices, evaluates methodologies and performance standards, and collaborates with DOR OCC to negotiate final contracts. Plans and facilitates Supplier Forums to understand industry practices and standards before issuing solicitations; coordinates pre proposal conferences where appropriate. Leads bid openings, evaluation team training, scoring sessions, requests for clarifications, oral presentations, pre selection negotiations, and Best and Final Offer activities. Develops negotiation strategies and conducts negotiations in partnership with the Department of Revenue Office of Chief Counsel. Determines responsiveness to Small Diverse Business and Veteran Business Enterprise requirements and ensures compliance throughout the procurement and contract lifecycle. Manages the full contract portfolio including repository maintenance, deadlines, performance measures, milestones, renewals, amendments, and closeouts. Reviews contract renewal documentation such as work plans, budgets, and deliverables submitted by program bureaus. Works with the Office of Chief Counsel, Budget Office, Bureau Directors, and Executive staff to resolve issues affecting procurements or contracts. Leads kickoff meetings, recurring vendor performance evaluations, and corrective action activities. Performs purchase order adjustments or substitutions when necessary. Serves as the Department of Revenue’s Designated Senior Manager for the Contractor Responsibility Program in accordance with Management Directive 215.9. Conducts analyses of contractor performance issues and determines whether contractor behavior warrants entry into the statewide Contractor Responsibility Program system. Coordinates with the Office of Chief Counsel on contractor suspensions, debarments, and enforcement of contractual remedies. Oversees the Department of Revenue Purchasing Card Program to ensure compliance with Commonwealth of Pennsylvania and internal Department policies. Reviews monthly Purchasing Card statements for the Procurement Section and conducts bi annual compliance reviews for all Department of Revenue Purchasing Card holders. Updates the Department of Revenue Purchasing Card Manual, electronic forms, activity logs, and other required documentation to maintain compliance with current policy. Develops and updates procurement policies, templates, and training materials for procurement staff and requisitioners. Provides training related to Systems, Applications, and Products in Data Processing Supplier Relationship Management, procurement procedures, contract management requirements, and the Purchasing Card Program. Leads quality assurance monitoring of procurement operations and recommends new methods or standards for process improvement. Represents the Department of Revenue on Commonwealth wide purchasing committees. Performs vendor number replications in Systems, Applications, and Products in Data Processing Supplier Relationship Management to ensure vendor availability for purchase orders. Prepares dashboards, weekly activity reports, executive leadership briefings, and strategic procurement analyses. Performs other related functions and responsibilities as necessary to accomplish the objectives of the Budget Office. Demonstrate a commitment to the service-oriented culture of the Department. Apply Lean thinking in day-to-day tasks. Be mindful of internal controls and risk management when changes are made to a process. Promotes diversity, equity, and inclusion in the workplace. Performs other related duties as required. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Determines unit's work priorities, sets performance standards and goals, evaluates work performance, resolves employee complaints, decides if disciplinary action is necessary, interviews and recommends candidates for vacancies, approves/disapproves leave requests, and determines training needs of subordinates. As last line approver, determines all purchases are correct and use the accurate method of purchasing that complies with all codes. Review bids to determine best value and verifies compliance with taxes and awards bid. Makes recommendations for changes to Procurement/inventory policies and procedures. Makes recommendations for substitutions when requested items are not available. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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