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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00092834 |
Description Activated On: 10/9/2026 10:30:37 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This Clerk 2 position is assigned to Business Management and provides clerical support for the Air Quality program in the Southeast Regional Office, under the daily guidance of the Clerical Supervisor. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Promotes the Department’s mission. Inputs appropriate data in a prescribed format to meet data quality standards set forth by guidance, training, and policy across all of DEP’s electronic data systems; to include ensuring accuracy and completeness of entries, and where available, the use of system specific tools to ensure duplicative entries and data quality issues are minimized. Permit Processing Main function of this position is application and permit processing of non-complex and complex work to include, issuing permits in oracle system, ensuring fees received are correct according to permit type. Electronically distributes material to appropriate staff and mailing of original permits to company. Notifying staff of missing fees and incorrect fee amounts. Prepare, and generate Form 1’s and preparing applications for weekly Form 1 meetings forward completed application to supervisor to prepare complete and incomplete letters. Input fees and data from applicants in oracle database system to include E-facts and Aims. Maintain and create permit numbers of new and existing permits. Process and prepare notices for the Pennsylvania Bulletin weekly as permits are issued, and given to supervisor for entry into the PAB. Input of fees for Title V annual emission and annual permit fees into database, Assist with maintenance of permit and fee database, and excel spread sheets for accurate information. Process application fees in eFACTS and forward checks to Fiscal for deposit. Telephone: Answer telephone, transfer incoming calls, communicate and disseminate correct information to the public, other state/outside agencies and office personnel. Remove calls from after-hour phone line and forward to appropriate program. Incoming/Outgoing Mail and Other Duties: Open and distribute incoming mail and process outgoing mail. Photocopy documents for technical staff. Fax documents as requested by the technical staff. This position will be cross-trained and will perform as backup in other clerical units including the receptionist desk. This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Specific assignments outside of routine tasks are assigned and reviewed directly by the clerical supervisor to include accuracy of material submitted with permits and according to Department of Environmental Protection (DEP) policy. No changes to work should be shared or exchanged with staff or upper management until reviewed by Supervisor. Clerical supervisor reviews work by observation, status reports and from consultation with the technical staff in program. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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