|
Commonwealth of Pennsylvania |
|
|
POSITION DESCRIPTION FOR JOB POSTING |
|
|
Position Number: 00093904 |
Description Activated On: 2/20/2026 9:37:44 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. The Deputy Secretary for Facilities and Public Safety serves as the Commonwealth’s senior executive responsible for the strategic stewardship, modernization, and operational excellence of the Capitol Complex and associated Commonwealth-owned facilities. This position leads to a comprehensive portfolio that includes management of the Capitol Complex campus, state-owned facilities in Reading and Scranton, parking systems, Capitol Police operations, special events coordination, energy management, and facilities maintenance. The Deputy Secretary transitions and maintains the organization from a compliance-based facilities management model to a strategic asset management approach grounded in Facility Condition Assessments (FCA), lifecycle planning, deferred maintenance reduction, capital prioritization, and workforce modernization. The role ensures that state facilities are safe, secure, energy-efficient, financially sustainable, and aligned with long-term Commonwealth priorities. Reporting directly to the Executive Deputy Secretary, the executive drives long-range infrastructure strategy while ensuring day-to-day operational continuity and public safety across a complex, high-visibility government environment. Description of Duties: Describe in detail |
|
Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. The Deputy Secretary provides executive leadership and oversight for all facilities and public safety operations within the portfolio, including: Strategic Asset Management & Capital Planning • Develops and implements a multi-year Strategic Facilities Plan informed by comprehensive Facility Condition Assessments (FCA). • Establishes standards for lifecycle asset management, deferred maintenance reduction, and capital investment prioritization. • Aligns facility investments with long-term occupancy trends, workforce modernization, and coordinates and collaborates on hybrid work models with a new enterprise initiative: Space Optimization and Utilization Plan. • Advises the Secretary on infrastructure risks, modernization strategies, and capital budget priorities. • Leads enterprise efforts to transition and maintain from reactive maintenance to predictive and preventative maintenance models. • Integrates sustainability and resilience strategies into long-term facility planning. Capitol Complex Portfolio Management • Oversees the management team and operations of the Capitol Complex and additional state-owned facilities in Reading and Scranton. • Ensures facilities are safe, accessible, operationally efficient, and responsive to evolving agency needs by developing and udateing a comprehensive deferred maintenance reduction strategy • Coordinates cross-agency occupancy planning and space utilization optimization. • Directs building operations, custodial services, maintenance programs, and infrastructure systems management. Parking & Mobility Strategy • Oversees parking operations across owned facilities, including modernization initiatives such as technology integration and shared access models. • Liaisons with Master Lease parking vendor • Develops policies that optimize capacity, reduce administrative burden, and improve user experience. • Aligns parking strategy with broader campus planning and workforce trends. Public Safety & Capitol Police • Provides executive oversight of a small but highly visible Capitol Police Department. • Ensures alignment of public safety operations with best practices in government facility security. • Coordinates security planning for high-profile events and visiting dignitaries. • Maintains strong collaboration with state and local law enforcement partners. • Appraises stakeholders on relevant matters, including legislative partners Special Events & Campus Operations • Oversees the team of operational coordination for official events, public gatherings, and executive functions within the Capitol Complex. • Ensures integration between facilities, security, and event management functions. Energy & Sustainability Management • Directs energy management initiatives to reduce operational costs and environmental impact. • Implements performance tracking systems for utilities and sustainability metrics. Workforce Modernization • Evaluates current facilities workforce structure and develops future-ready staffing models. • Implements succession planning and professional development initiatives. • Integrates technology solutions to reduce manual processes and improve operational efficiency. Executive Leadership & Governance • Serves as principal advisor to the Secretary on facilities infrastructure, risk mitigation, and public safety matters. • Represents the Department with legislative committees, the Governor’s Office, and external stakeholders. • Prepares and presents executive briefings, capital strategy documents, and legislative testimony. • Oversees budget development and fiscal stewardship for facilities and public safety operations. • Performs supervisory and administrative leadership functions. • Performing other related duties as assigned. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. The Deputy Secretary exercises independent executive judgment in: • Establishing strategic asset management standards. • Prioritizing capital investments and deferred maintenance projects. • Directing operational changes to facilities and public safety programs. • Approving modernization initiatives and resource allocations within the portfolio. Issues involving significant fiscal impact, major policy shifts, or statewide implications are elevated to the Secretary for final determination. This role proactively identifies emerging infrastructure risks and ensu |
||||||||||||||||||||
Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
||||||||||||||||||||
Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
|