Commonwealth of Pennsylvania

POSITION DESCRIPTION FOR JOB POSTING

Position Number:  00095195

Description Activated On:  7/31/2026 7:46:17 AM

Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. 

 This position is a twelve-month structured and specialized training program to serve as entry into a management position in the SCI Dallas Business Office.

The position will report to the SCI Dallas Corrections Institutional Business Manager.

Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

The Employee will receive individual training and on the job assignments in the following departments of the Business Office. Budget, Inmate Accounting, Purchasing, IT, and Warehouse areas including Commissary, and the Laundry-Clothing Exchange.

Budget - Employee will prepare and review Budget Projections to update Institution Management and provide reports. Assist with Medical, Education, and SCI accounts payable process to ensure all Vendors are paid timely. Reviews all credit card coding to verify the budgets are charged correctly. Work on ACA Standards yearly to update all files.

Inmate Accounting - Employee will prepare and review Financial Statements, IGWF Budget, and Organizational Balance for SCI Dallas Inmate Funds. Training will be provided to assist in the department when necessary to complete tasks including Cable, Cash Slips, Inmate Request Slips and Inmate Grievances and all other department tasks.

Purchasing - Employee will receive basic training for purchasing tasks that effect the yearly budget including coding and reviewing open encumbrances for the year and close them when completed. This will include Pre-Encumbrances, CI Orders, Fund Commitments, and Purchase Orders.

IT - An introduction to the work assigned to IT by the Business Manager and Administration Staff.

Warehouse - Operations for the receipt, storage, and distribution of items to operate the SCI Dallas Institution will be explained and the work recorded by the Business Office for all orders received. The Commissary and Laundry-Clothing Exchange Operations will be explained and the duties the Business Office handles for reimbursements, laundry contract and clothing exchange orders.

Employee will work in areas of the Budget and Inmate Accounting and provide coverage as needed.

Customer Service - includes providing or delivering service or assistance to ensure needs are met. This can be accomplished via phone, email, mail, or face-to-face contact in an office and could include such duties as: verifying information, resolving discrepancies or errors with institution information, answering more complex questions/inquiries involving researching information or explaining rules, regulations, or policies, and handling/resolving problems/complaints.

Performs all duties as assigned by the SCI Dallas Business Manager.

Essential Job Functions:
1. Supervise and evaluate the work of subordinate staff (if applicable)
2. Effectively communicate verbally and in writing
3. Perform fiscal operations
4. Review, analyze, and interpret information
5. Establish and maintain effective working relationships
6. Operate basic office equipment
7. Maintain regular and reliable attendance
8. Attend and participate in all mandatory training and/or testing
9. Work overtime as required
10. Travel as required
11. Be mobile over all types of physical surfaces and levels (in an institutional setting)
12. Be visually observant of environment (in an institutional setting)
13. Hear and identify sounds (voices, whistle, buzzer, lock release, scuffling, sudden quiet) [in an institutional setting]

Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature.

Does research and analysis to arrive at conclusions and solve problems.

Uses Financial Statement and Budget Reports to answer audit findings and make rational decisions.

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

Experience:



Licenses, registrations, or certifications:

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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
 
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