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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00105070 |
Description Activated On: 4/23/2026 8:18:44 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position is responsible for the administration of assigned Licensing Boards, in the Business Licensing Division of the Bureau of Professional and Occupational Affairs. The Board Administrator serves as the liaison between board members, board counsels, prosecuting attorneys, licensees, the public, bureau staff and other governmental agencies, including other states. In depth working knowledge of assigned boards' laws, regulations and policies is required. The Administrator is required to take and pass the USPAP (Uniform Standards of Professional Practice) exam in order to review, understand and properly apply the Certified Real Estate Appraiser application requirements due to these applications having mandatory Federal oversight. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. 1. Serves as primary resource for board-related information; explains board laws, regulations and policies for the general public and other staff. Understands and applies all federally mandated regulations when reviewing and processing Certified Real Estate Appraiser applications. 2. Participates in the development of the regulations through recommendations to the board and board counsel; develops and recommends policies and procedures to the boards to assist in the effective administration of the laws and regulations. Makes additional recommendations to assist with making sure the CREA Board is following all Federal regulations. 3. Establishes licensure eligibility review criteria based on the laws and regulations for processing by technical support staff. Reviews complex and/or exceptional applications; refers to board counsel if necessary. 4. Coordinates board meetings, prepares agendas, attends and participates in the conduct of meetings; reviews and edits all official minutes and completes and/or delegates post meeting follow-up activities. 5. Attends and testifies at formal hearings on board-related matters as the official custodian of the records; provides licensure record information to legal staff. 6. Provides technical information and recommendations to the Bureau of Finance and Operations for: (a) the development of Request for Proposals (RFP) and Invitation to Bids (IFB) for the licensing board's competency assessment examination programs and contracts; and (b) the preparation of contract amendments to incorporate program changes (c) understands, evaluates and communicates technical system software issues to the proper authority. 7. Analyzes administrative operations through meetings with the Division Chief and appropriate technical staff, making written and verbal recommendations for improvements to existing procedures. Makes recommendations and has considerable input in assigning work to technical support staff through the Administrative Officer,coordinates USPAP testing for technical support staff that process CREA applications. 8. Establishes procedures for the performance of all activities required in the administration of the boards, including the development of routine correspondence, application forms, maintenance of records, and technical direction to support staff. 9. Provides training in administrative operations and procedures to the technical support staff. 10. Coordinates and assists in the boards' newsletter development, preparation and editing. 11. Provides statistical information and technical data to the Bureau of Finance and Operations Office for the development of fees for the licensing boards. 12. Schedules interviews, conferences and informal hearings between board members, licensees, applicants and/or bureau staff. 13. Prepares non-routine/complex correspondence on board-related issues. 14. Monitors examination programs/contractors' performance through investigation of complaints or incident reports; recommends further action to the Bureau of Finance and Operations Office. 15. Coordinates and reviews board member reimbursement documentation, including advance travel approvals, travel expense vouchers, per diem requests and other related forms. 16. Prepares written reports as necessary or required. 17. Performs other related duties as assigned by the Supervisor. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Routine policy and procedure questions handled independently. Uses professional discretion on issues and elevates to Supervisor or Board Counsel accordingly. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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