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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00106764 |
Description Activated On: 10/15/2026 7:27:21 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. The Assistant Maintenance Manager is responsible to monitor the highway and bridge maintenance operations and provide technical and programming support to District 3-0 maintenance consisting of five counties (Columbia, Montour, Northumberland, Snyder and Union). This position reports directly to the Maintenance Services Manager. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Specific "Expected Work Results" are listed on a separate document. Supervises the District maintenance planning and programming engineer and roadside unit. Assist in the development of the Annual Work Plan with the District Plant Maintenance Coordinator and county maintenance staff and participate in budget reviews to ensure programs are fiscally balanced. Make recommendations to the DE and ADE-M on how Department funds are to be spent. Plans, assigns, prioritizes and evaluates work of subordinates. Interviews and selects employees, evaluates employee performance, approves or disapproves leave requests, initiates disciplinary action, determines subordinate training needs, coaches and counsels employees, and resolves problems. Follow the M-213 process, review and approve all changes to planned activities. Verify surface improvement goals are achieved and work with County Maintenance Managers to develop long-range surface improvement programs to achieve goals. Ensure pavement treatment cycle guidelines are met. Reviews information prepared by the District Plant Maintenance Coordinator and provides assessment on county performance to the ADE-M including productivity and unit cost. Assists the ADE-M in the monitoring of the Maintenance Accreditation Program Index (MAPI) by providing timely evaluation of progress in meeting objectives. Provides information to C.O. as required. Assists the ADE-M in applying the standards in measuring County Manager performance and provide information of ratings. Develops and oversees Herbicide, Mowing and Trees contracts for the southern tier. Periodically inspects District roads to determine necessity for maintenance or to evaluate recommended programs. Inspects construction work being performed by Department Forces. Participates in the development of the district Business Plan and monitors applicable objectives for obtaining desired results. Provides technical assistance to the county maintenance organizations. Reviews all QA reports and corrective action plans. Performs Maintenance Q/As as required. Updates DMs as policies are modified. Provide monthly status reports on assigned dashboard measures. Manages, coordinates, and directs activities to fulfill the maintenance environmental requirements described in the Maintenance, Plant Maintenance, and Bridge Maintenance Manuals, and identified for this Working Title in the District's Sound Environmental Maintenance Practices (SEMP) Manual. Also fulfills the environmental management requirements designated for this title in environmental training programs. Conduct coordination meetings, field reviews and review of maintenance operations to develop effective county programs and ensure quality standards are achieved in support of district Business Plan goals and objectives. Provide training to county crews on routine maintenance practices and assists in development of dark hour training. Take an active role in succession planning by completing a Career Development Plan in collaboration with the supervisor. In conjunction with the supervisor, participate in knowledge management/transfer by identifying key aspects of the job and sharing explicit and tacit program/technical knowledge with other employees. Actively engage in succession planning by assessing potential vacancies; identifying current and future critical needs and competencies; and assessing the interest, availability, and readiness of current staff and candidate pools. Work with employees to complete and maintain a Career Development Plan. Engage employees and recognize employees and their accomplishments. Establish a mechanism to identify, capture, and share explicit and tacit program/technical knowledge among staff. Investigates customer concerns and provides written or verbal responses within the required time frame. Meet with other Department employees, agency representatives and the public to coordinate or explain maintenance activities and programs. Develop recommendations for remedial action and follow up to ensure appropriate corrective measures are implemented. Safety A. Assess your environment and be responsible for your safety, the safety of co-workers, and the public. B. Attend required safety training and adhere to the requirements of all safety manuals, policies, and laws. C. Immediately report to your supervisor any incident, unsafe practice, or near miss. D. When in an enclosed environment (office buildings, confined spaces, flagger stations, equipment pinch points, etc.), know your evacuation process and escape route, your communication protocols, and appropriately react in the event of an incident. E. Promote a CULTURE that emphasizes SAFETY as a core value: 1. Immediately stop any unsafe actions. 2. Incorporate safety into all discussions, deliberations, and decisions. 3. Continuously communicate the safety direction. 4. Inspire employees to be a MODEL for safety. 5. Encourage and support safety initiatives and programs by participating and involving your staff. 6. Recognize safety daily. 7. Acknowledge EXTRAORDINARY achievements. 8. Learn and improve through After Action Reviews (AARs). 9. Enforce accountability. SEMP/PennDOT Green Plan Policy: Recognizing that everyone is involved in the District's and County's actions to demonstrate sound environmental practices, each employee fulfills the maintenance unit business plan objectives related to the Strategic Environmental Management Program (SEMP). Commit to following the Department's Green Plan Policy (Pub 712) and the associated principles. Failure to comply with the Department Green Plan policy shall be documented in employee's performance review. Implements the SEMP-related maintenance unit business plan objectives designated for this title. Supports the efforts of other managers and employees to implement the SEMP-related maintenance unit business plan objectives. Attends environmental training identified for this Working Title in the District¡¦s SEMP Manual for Sound Environmental Practices. Coordinates with other units to support county operations and to resolve issues related to environmental permits, bridge work orders, low cost safety improvement projects and other county concerns. Fair Labor Standards Act (FLSA): Understand your responsibilities as a supervisor under the FLSA to ensure that employees are paid appropriately for hours they work or are allowed to work -- i.e., all time spent furthering the business of the Department. Ensure that your employees are performing work only within their regularly-assigned shift hours, unless overtime has been directed and approved in advance of completed work. There should be no confusion as to when work has officially started or ended. Ensure that all hours employees work are fully accounted for on payroll sheets. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Assists counties in determining appropriate maintenance functions to perform for a region through evaluation of highway condition and identify critical needs for the region. Monitors and evaluates the effectiveness of subordinate managers, supervisors, and staff in carrying out planned activities and take corrective action where necessary to ensure objectives are met. Supervision is received from the Maintenance Services Engineer and considerable latitude is allowed in planning and carrying out work programs. Work is reviewed for attainment of highway maintenance program objectives. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. Class C Driver's License 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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