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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00108243 |
Description Activated On: 9/3/2026 1:58:19 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position provides fiscal and technical assistance to the Pittsburgh District office and is responsible for the training of new and existing counselors regarding proper fiscal processing and the use of CWDS. This position also facilitates the proper processing, reviewing, recording and controlling of financial records and documents. Under the general supervision of VR Manager 1, performs a broad range of fiscal operations to allow for the authorization and invoicing of customer services. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Processes OVR daily financial transactions and approved service authorizations in the absence of District Office Management. Processes authorizations, invoices and claims in CWDS on a daily basis for services provided. Reviews encumbrances, cancellations and invoices to assure accuracy and adherence to Departmental policies and procedures. Review fiscal data to determine spending patterns, status of office budget, etc. Generates monthly fiscal reports and apprises management of budget status and current account of unliquidated encumbrances. Communicates with office staff to provide instruction and guidance on fiscal policies, training and issues including bid documentation, sole source documentation, fee schedules, and provider codes. Receives and approves service authorizations for participant equipment. Enters tag information into web based application. Returns tags to the service authorizers and maintains equipment tracking. Manages client services purchasing cards including payment and card tracking. Communicates with service providers, creating and approving new providers, and entering their information into the CWDS system, and creating service applications. Communicates with customers and other district offices to answer questions or coordinate proper processing of fiscal documents. Assists counselors in accessing proper fee codes, provider numbers, and special agreements. Responsible for reconciling purchasing card monthly statement. Reviews fiscal data (Ad hoc reports) to determine spending patterns, status of office budget, unliquidated encumbrances. Identifies potential fiscal irregularities and reports them to management. Responsible for ordering and maintaining office supplies in the Pittsburgh District Office. Utilizes SRM system for purchasing. Processes refund checks and claims and forwards them to Central Office. Monitors and reviews office budget allocations for OVR including all fund categories. Processes all purchase orders for client services for BVRS office. Views and validates open encumbrances online. Use the online rollover process to move encumbrances to the new fiscal year. Accesses real-time invoice and authorization totals online and cancels if necessary at any time. Reviews all invoices for completeness, accuracy and signatures. Processes and approves new and existing providers for a new service at the local level by adding a service to the business folder online. Links service to provider’s business folder online if a service is set up to a provider who is not linked to that service, in coordination with local office management. Other fiscal duties as assigned. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Position requires independent decision making to ensure that financial operations are implemented in accordance with OVR policies and procedures. Regularly communicates with management for oversight and to ensure compliance with fiscal policy and guidelines. Position functions independently in decisions regarding the completion of assigned duties. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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