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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00108277 |
Description Activated On: 5/27/2026 4:11:02 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Provide clerical and office support for the Pennsylvania Harness Racing Commission office to ensure it's operation is conducted efficiently and effectively. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. 1. Prepare cash reports for licenses and fines and transmit them for revenues received. 2. Input payroll information into the SAP system. 3. Process license applications. 4. Operate postage machine and document postage used 5. Act as travel coordinator 6. Schedule livestock workers to work at the racetrack and fairs. 7. Responsible for clerical duties including filing, typing letters, daily reports, and general correspondence. 8. Enter Fines and Suspensions into the Licensing Database. 9. Answer and direct telephone calls. 10. List and order supplies. 11. Input travel expenses for staff reimbursement 12. Keep supply inventory and order supplies 13. Work deemed necessary by supervisor. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. -When processing applications a Clerical Assistant can determine if a license application needs additional information before a license is issued. -Clerical Assistant can determine when a standby Farm Worker can be called to work in the Paddock. -Clerical Assistant must understand licensing rules and regulations of the Pennsylvania Harness Racing Commission. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. Commission Employee License 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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