Position Description

Commonwealth of Pennsylvania
POSITION DESCRIPTION FOR JOB POSTING
Position Number: 00108478	Description Activated On: 1/5/2026 12:01:40 PM

Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively.

This position assists in the administration of the Nonprofit Security Grant Fund, Child Advocacy Centers grant program, First Chance Trust Fund Program, Violence Intervention and Prevention (VIP) grant program, and other grant programs administered by PCCD related to community violence prevention and/or school safety and security. In addition, this position provides assistance as necessary to other program staff in administering other related programs and initiatives.

Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

In consultation with the unit manager and/or second (2nd) approvers, this position will perform the following duties:

- Schedules the release of funding announcements;
- Drafts funding announcement documents and creates funding announcements within PCCD’s Egrants system;
- Prepares correspondence for projects receiving grant funds;
- Responds to requests for information from grantees, applicants and advisory committees;
- Monitors grant-funded projects and prepares written monitoring reports;
- Develops and maintains a working knowledge of PCCD-served systems and related grant program requirements.
- Reviews funding requests and makes recommendations under applicable grant programs;
- Prepares analyses and recommendations on grant requests for the School Safety and Security Committee (SSSC) and/or the Commission;
- Reviews and makes recommendations on modifications to funded projects;
- Provides technical assistance to programs in developing and implementation of grant-funded activities;
- Reviews and processes progress reports submitted by funded projects;
- Conducts on-site or virtual monitoring visits to ensure contract compliance and provides technical assistance, as needed;
- Compiles data from funded projects to meet state and federal reporting requirements;
- Collaborates with grants management staff in the administration of the grants process; and
- Performs other associated duties as assigned.

Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature.

1. Reviews applications submitted by eligible entities and makes recommendations for funding. This may include more complex, higher-level applications.

2. Reviews Project Modification Requests and makes appropriate recommendations. This may include more complex, higher-level Project Modification Requests.

3. Reviews program standards and appropriate guidelines for compliance and makes recommendation to the supervisor.

4. Fields phone calls and replies to routine correspondence.

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

Experience:

Licenses, registrations, or certifications:

1.   N/A

2.   N/A

3.   N/A

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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.

1.	Interpret policies, regulations and guidelines
2.	Interpret verbal and written instructions.
3.	Organize and prioritize work assignments.
4.	Communicate effectively, both orally and in writing.
5.	Establish and maintain effective working relationships
6.	Work collaboratively on assignments.
7.	Proficiently use Microsoft products including Excel and Word.
8.	Monitor progress of funded projects and develop reports
9.	Travel to various locations both in and out of state. May require overnight stay.
10.	Field phone calls and review and reply to routine correspondence