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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00111750 |
Description Activated On: 6/11/2026 10:09:38 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Manages and advances general Bureau fiscal operations for Bureau of Disability Determination. Performs complex fiscal and supervisory work in monitoring, analyzing, and controlling revenue, financial commitments, and expenditures against a budget, grants, contracts, or other financial data to advise management on the appropriate use and ensure the ongoing availability of agency funds. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Performs all supervisory functions and provides direction to subordinate fiscal staff. Serves as a Bureau expert for state fiscal business processes and systems functionality. Retrieves and reports fiscal data sourced from NCPS/DCPS, SAP, and BW ensuring data integrity and produces the desired result. Provides support to the dual SSA and Commonwealth governance environments (POMS, 2CFR200, management directives, etc). Follows federal and state policy, regulations, and related information regarding Bureau activities, programs, and services. Manages the preparation, development, and analysis of the state DI budget, Monthly Obligation Reports (MOR), state bureau budget, and re-budget. Monitors the state funding process and tracks expenditures to availability of funds. Manages reports on funding, including current funding authority amounts, actual expenditures and projections through funding dates. Oversees the compilation of fiscal documentation for State audit requests. Supports in securing information for federal audits and questioned costs internally and externally. Communicates with BDD administration, various L&I bureaus and Comptroller for BDD requested fiscal information, and coordinates replies for requested information. Provides draft timely proposed responses to inquiries from BFM and OB concerning the state budget, including reviewing budget and rebudget figures in accordance with state direction, to the supervisor. Reviews for accuracy and prepares personnel information to share with Comptroller from the SSA NCPS system and submit information to the supervisor in timely monthly/quarterly reports. Reviews DIODS inputs against state complement for correct calculations on monthly obligation reports, and submissions to SSA of 4514 reports verifying employee hours charged to SSA for budget purposes. Reviews and organizes personnel information from SAP to use in computations for annual and quarterly spending plans and monthly obligation reports. Maintains all computation and file information for each calculation and/or submission for audit purposes to explain to Bureau management, SSA official inquiries, and Comptroller. Manages monthly reviews of all Comptroller file transmissions for MOR to ensure accuracy and provide reports to the supervisor. Resolves discrepancies and retrieves SAP information and other supporting documents from other Bureaus when not uploaded in SAP. Reviews and submits Medical Evidence of Record (MER) expenditure information for Comptroller MOR, quarterly 4513 and Spending Plans and submit timely reports to Comptroller. Manages and coordinates the bureau's fiscal activities with respect to building leases, assisting in space analysis, lease amendments and building/facility location. Develops fiscal work procedures. Reviews and analyzes fiscal processes and implements improvements. Understands complex fiscal issues and supports IT related solutions. Attends Bureau meetings as required. Evaluates and approves purchasing documents ensuring appropriate funding for (carts, PO’s, funds commitments, contracts), expenditures, GL coding, and funding realignments for procurement related activities. Monitors and reviews all Direct charges and Direct Indirect for anomalies monthly. Prepares, compiles, and delivers statistical, financial, administrative, and reporting requests for BDD.Advises the supervisor of any variations or concerns. Manages the reconciliation and deobligation of funding on state funding levels throughout the year and as part of end of year closeout of state fiscal year and federal fiscal year. Advises the supervisor of any anomalies and necessary contact with SSA. Reviews all updated 872 funding authorizations for all open federal fiscal years up to 5 years to verify sufficient funding is available for expenditures and provide immediate feedback of any issues to the supervisor. Reviews and manages the monthly uncashed check report from Comptroller and handle the reconciliation. Reviews for accuracy all Bureau managed contract charges, ensure all reports and information to the contract holders are sent timely and accurately, and adheres to the pre-audit guidelines of the Bureau. Works confidentially with the proper handling, manipulation, dissemination, and disposal of PHI & PII information and federal equipment disposal. Perform other duties as assigned. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Assignments are under the direction of the supervisor and require independent decision making with direction and oversight from the supervisor. Review of work is done primarily in terms of accomplishments, draft statistical and narrative reports and management discussions. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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