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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00112349 |
Description Activated On: 8/6/2026 1:08:43 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Directs the development, management, review and enhancement of transportation data, reports and systems that underpin the transportation plans and programs required by federal and state laws, regulations and policies. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. The individual in this position requires a thorough knowledge of transportation planning and program management principles and federal and state funding. This individual also has a solid understanding of transportation data, reports and systems technology. This dual knowledge is necessary to ensure that transportation plans and programs meet federal and state laws, regulations and policies. The individual in this position uses this understanding to liaise between District and Central Office employees responsible for transportation planning and programming and technical staff responsible for maintaining and enhancing system records, reports and other technology. The individual supervises staff which performs both transportation program development work and provides support to other District and Central Office employees responsible for transportation planning and programming within the Department. Support can include the guidance or training on database systems and generation of reports that summarize key information. The data, reports and systems overseen by this individual are the foundational records that include the Commonwealth’s 12-Year Transportation Program (TYP), regional and Statewide Transportation Improvement Program (TIPs/STIP), federal funds management, and regional planning performed in conjunction with Metropolitan Planning Organizations (MPOs), Rural Planning Organizations (RPOs), and Engineering Districts. This individual directs the administration of all aspects of the Multi-modal Project Management System (MPMS). This requires knowledge and understanding of the planning and programming business processes that drive MPMS, as well as user needs related to the use of MPMS to perform professional transportation planning activities. Manages consultant staff which provides a portion of the technical support associated with MPMS. Oversight ensures that all programs, reports and data are in compliance with all federal and state regulations, requirements and policies for transportation planning and programming Directs oversight of the administration of the MPMS Help Desk regarding database inquiries, troubleshooting, reports and general concerns. The manager is responsible for understanding the needs of the transportation planning user community and translating those needs into products which are generated by the staff. Works with the District and Central Office programming personnel to review their transportation planning and program management activities, assess areas of possible improvement through the application of technology, and then prioritizes this work for implementation by Department and consultant staff. Manages access to and data provided via the Department’s web-based transportation program management application, which is available to the Department’s planning partners, the regional planning Commission staffs, the Federal Highway Administration, the Pennsylvania Turnpike Commission, and others involved in transportation planning in the Commonwealth. Coordinates with other Bureau’s systems in regard to data integration and interfaces with MPMS. Manages the business information to be placed on the Program Center’s web site. Manages all hardware and software issues associated with the Program Center’s computer system. This includes liaison with other agencies as needed and appropriate. Coordinate all information technology training (business related software applications as well as operations training) related to Program Center-managed systems and transportation planning and programming operations in the Commonwealth. Manages the development of materials such as status reports, data analysis and briefings on project or program inquiries, as directed by the Division Chief, Director or Deputy Secretary in coordination with the Press Office, Office of Legislative Affairs, Department executives, Planning Partners or General Assembly. Prepares and presents written and oral reports to Department management on projects, programs, and transportation planning and programming issues. Develops and maintains the Program Center’s information technology strategic plan. Provides support for the development of various guidance documents related to the development and management of regulations TIPs, UPWPs, etc. Provides support for the development and implementation of action plans in response to federal reviews or audit findings. Assures that the TIPs and TYPs and federal authorization and obligations are in compliance with FHWA, FTA, EPA and state regulations and requirements. Supports data integrity activities by ensuring highway, bridge and transit project and financial related data is complete, up-to-date and accurate. Assesses environment and takes responsibility for one’s own safety, the safety of co-workers, and the public. Attends required safety training and adheres to the requirements of all safety manuals, policies, and laws. Immediately reports to supervisor any incident, unsafe practice, or near miss. Knows the evacuation process and escape route, communication protocols and how to appropriately react to an incident. Promotes a culture that emphasizes safety as a core value. Workforce and Succession Planning -- Actively engage in succession planning by assessing potential vacancies; identifying current and future critical needs and competencies; and assessing the interest, availability, and readiness of current staff and candidate pools. Work with employees to complete and maintain a Career Development Plan. Engage employees and recognize employees and their accomplishments. Establish a mechanism to identify, capture, and share explicit and tacit program/technical knowledge among staff. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. The employee works independently on all of the tasks mentioned above in the description of duties. Where required, the necessary signature authorizations will be obtained from the Division Chief, Bureau Director, Deputy Secretary or other designee. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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