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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00112482 |
Description Activated On: 3/26/2025 12:38:10 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position serves as middle management of the Digital Print Center within the Bureau of Administrative Services, Management Services Division to balance the management of material resources and leadership of personnel. This position prioritizes printing requests to ensure adherence to federally mandated timeframes for the distribution of Unemployment Compensation claims, determinations, and related forms. The position oversees two separate operations: High Speed Production Printers and Multi-Functional Bindery Operations. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Supervises staff of the two production areas: Harrisburg, and Scranton. Analyze workload, priorities, time management of print jobs. Analyze procedures for efficiency and effectiveness. Analyze print job requests to ensure resources, priorities, supplies, cost, and timeframes to complete urgent or high-volume printing of mailing forms request. Maintain IQ/COMPART Parent configuration and Insert configuration. Ensuring required field coordinates and related data are current. Maintain RSA/Q-Direct Non-LCDS Table. Create and or maintain a desk manual of standard operating procedures (SOP) for every function performed in the two unique operations. Responsible for implementing approved planning, direction, activities, and initiatives within the print centers two separate operational areas. Monitor the operation, training, and personnel related activities. Confirm effective and efficient procedures and meeting deadline timeframes. Ensure supervisors display positive leadership skills to develop a good team/work environment. Periodically review policies and procedures and recommend revisions as necessary to enhance organizational processes, efficiencies, and productivities for each of the operational areas in the Print Center. Review Xerox and other invoices, ensuring billing is correct and approves by creating a goods receipt. Oversee information in the Forms Management System (FMS) as a “Super User”. Analyze standards for fairness, team building, and promoting high morale. Review and determine if revisions are necessary to keep the staffs position descriptions up to date. Perform other related duties as required. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Position exercises a leadership role on matters relating to printing activities and coordination of related functions for the department’s headquarters in the Labor and Industry building. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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