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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00115555 |
Description Activated On: 9/2/2025 3:56:15 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Provides clerical and office support by scheduling Nursing staff for overtime to provide proper staffing within the Nursing Department. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. This Clerical Assistant 2 is assigned to Nursing Administration. This employee’s work performance provides an outreach between the Central Office, which includes the nursing supervisors and nurse managers, Nursing Units, Health Clinic, and Timekeeping and ensures a continuous flow of timely and consistent information, direction, and work accomplishments. This person will perform staffing duties for all three (3) shifts, maintain, update, and keep current the daily rosters. Maintain Equalization of Voluntary and Mandatory Overtime records, and check figures to ensure accuracy. Duties include, but are not limited to: 1.Completes documentation for Timekeeping of voluntary and mandatory overtime; 2. Inputting data into the computer using Excel or Access; 3. Communicates effectively among timekeeping, supervisors, and nurse managers; 4. Working knowledge of VOSS agreements and side agreements of all three bargaining units (SEIU, AFSCME, PSSU); 5. As time permits, perform clerical duties as assigned by the Clerical Supervisor 2. MAJOR DUTIES: This Clerical Assistant 2, under the direction of the Clerical Supervisor 2, performs clerical duties for the Nursing Department with thoroughness and accuracy within required time frames to facilitate timely information to patients, employees, and supervisors. Copy machine, fax machine, voice mail, e-mail, computer, and other office equipment by being proficient with equipment and proper correspondence rules to maintain records and reports. Types, proofreads, reproduces, sorts, distributes, and files documents utilizing correct/proper English grammar, spelling and punctuation. Maintains good working relationship with employees and nursing unit supervisors by being aware of policies and procedures. Whenever backup employees are in office, employee assists in training these people. Helps provide coverage for employees who are on vacation or sick leave. Answer’s phone and communicates messages. Attends mandated classes as assigned. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Performs duties and responsibilities independently, exercising considerable judgment in handling various demands placed upon her, prioritizing her work and using considerable initiative in performing daily work responsibilities. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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