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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00126953 |
Description Activated On: 10/20/2026 3:56:29 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position provides administrative and clerical support to the TB Program, field staff, and clinical providers to enhance program practices, procedures, and overall operations. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. 1.Manages the TB Program resource account, voice mail, and fax folders. 2.Answers the TB and STI Program phone lines. 3.Receives notifications of new Class B arrivals and initiates investigations in the Pennsylvania National Electronic Data Surveillance System (PA-NEDSS). 4.Sends EDN follow-up and evaluation notifications to the appropriate jurisdictions. 5.Reviews EDN follow-up worksheets for accuracy and completeness and provides feedback to submitters in according with Chapter 15 of the TB Manual. 6.Processes jurisdiction transfers in the EDN system. 7.Retains EDN follow-up worksheets on SharePoint and maintains a tracking spreadsheet. 8.Utilizes the EDN tracking spreadsheet to identify overdue worksheets and send reminders to jurisdictions at 30, 60, 90, and 120 post notification if the worksheets are not received. 9.Enter data from the EDN follow-up worksheets in the web-based EDN system. 10.Upon request, provides a summary report of EDN worksheet results by jurisdiction. 11.Data enters laboratory reports in PA-NEDSS as directed. 12.Retains Program documents as required, secures all confidential material, and follows all confidentiality procedures, including HIPAA compliance. 13.Manages the TB medication stockpile inventory and inventory tracking spreadsheet. 14.Responsible for receiving medications, documenting new inventory in the inventory spreadsheet, and placing medications from the wholesale contracting entity and the repacking contractor into inventory. 15.Monitors inventory to identify expiring and low quantities of medication. 16.Updates community health staff of medications available to order from the stockpile. 17.Processes stockpile medication orders to include filling and shipping orders and maintaining shipment records. 18.Completes a physical inventory twice a year or upon request for reconciliation of the inventory to include a review of inventory with staff and determining corrections needed in the inventory spreadsheet. 19.Provides administrative support to Program staff and to the TB/STI Division Director. 20.Requisitions stock and non-stock items if requested using the SRM system. 21.Performs mail pickup and delivery for the Division. 22.Schedules meetings upon request. 23.Records meeting minutes upon request. 24.Manages the TB clinic supply program to include budget management and determining how the budget is allocated to the six health districts. 25.Develops procedures for the clinic supply program to include the process for submission of orders, frequency of orders, and identifying appropriate clinic supplies. 26.Analyzes orders upon receipt against procedures and approves/disapproves based upon available budget. 27.Performs all other related duties as assigned. Demonstrates awareness of the vulnerable populations the organization serves by identifying, providing, and advocating for resources, services, communication methods, and policies that would help those populations achieve health equity. Public Health Emergency Response – This position may be given an assignment to support the public health emergency response mission of the Department of Health. Emergency assignments could at times be received with little or no advance notice and may continue for any period of time – ranging from a few hours to several weeks, depending on the nature of the circumstance. The emergency assignments may at times be performed under adverse conditions and may require travel to another site other than the employee’s assigned headquarters for a period of time. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Supervisory Role: Position does not supervise. Work Decisions: Decision making is based on standards defined by the position’s supervisor or the professional/ technical discipline. Supervisor’s Control: Supervisor periodically reviews on-going work progress and results of some assignments. New assignments are performed independently based on knowledge of standards and procedures. Communications: Position provides technical or administrative services and coordinates activities with others outside its work unit. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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