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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00127800 |
Description Activated On: 3/23/2026 2:14:35 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. The incumbent in this position is responsible for performing Records Management duties in support of all programs in the Northcentral Regional Office and provides relief to the Receptionist. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Records Management: Promotes the Department’s mission. Inputs appropriate data in a prescribed format to meet data quality standards set forth by guidance, training, and policy across all of DEP’s electronic data systems; to include ensuring accuracy and completeness of entries, and where available, the use of system specific tools to ensure duplicative entries and data quality issues are minimized. Utilize OnBase to manage electronic files. Purge files in accordance with records retention schedules. Prepare files for scanning into OnBase Provide initial response to file review requests, create folder and update spreadsheet Retrieve pertinent file(s) and clear file(s) for file review(s). Answer staff inquiries concerning file room procedures and filing protocol. Assist staff in retrieval of files, both in OnBase and Records Management System (RMS) Operate office equipment - personal computer, microfiche reader, large capacity scanner, map scanner, copier, etc. Miscellaneous: Provide relief service for the receptionist by participating in the clerical relief rotation and providing other relief as necessary. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow and perform any other job related duties and carry out instructions requested by their supervisor. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. The incumbent performs duties in an independent manner and within the established laws, policies, and procedures, to include but not limited to front desk and file room procedures and records retention schedules. Incumbent makes inquiry of immediate supervisor when unsure of proper procedure, or to resolve questions that may result during the daily performance of the job duties. Policy or procedural changes emanate from the responsible agency staff or supervisor and are implemented by the incumbent. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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