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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00130804 |
Description Activated On: 5/6/2025 4:42:31 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. The incumbent in this position is responsible for purchasing services or commodities for the Department to enable on-going operations. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. 40% • Maintain and apply extensive knowledge of the Commonwealth/Agency purchasing policies and regulations to include the Procurement Handbook, Act 57 Title 62 and the Statewide Contracts. • Determines the method of procurement and make recommendations for specialized procurements to include (but not limited to): commodities, services, sole sources, emergency procurements and no substitute purchases. • Maintains a working knowledge as it pertains to the job functions in the Commonwealth’s purchasing systems. The systems include SAP, SRM, ESS and Jaggaer. 20% • Works with agency subject matter experts and personnel to administer the procurement activities from the development and implementation of the procurement strategy to the management of the purchase order to include compliance of the supplier, including tracking supplier performance and gathering supplier performance feedback. Monitors supplier corrective action plans for quality, delivery and performance shown in the Contractor Responsibility System (Management Directive 215.9). • Establishes teams of agency personnel to gather and assess agency requirements for specialized procurements for services, commodities, materials and equipment availability to include alternatives and product information. 20% • Prepares solicitation documentation to acquire commodities or services needed by Department program offices. Reviews competitive bids to obtain the best purchasing value for the Department. • Works with the Commonwealth’s ITQ contract system to solicit qualified vendors via Request for Proposal Method (RFP), Request for Quote (RFQ) method, accept vendor questions, answer vendor questions and review qualified vendor bids to procure those commodities and services required by the Department’s program offices. • Works closely with legal personnel to ensure the Commonwealth’s Terms and Conditions are accepted. When necessary, work with the vendor and legal personnel to establish mutually-agreed upon Non-Standard Terms and Conditions for governing the purchase. 10% • Adheres to and abides by the Right to Know Law requirements. • Works with the Commonwealth’s Union representatives to ensure there are no violations of the Article 43 agreement. • Supports small business, diverse small business and veteran-owned business initiatives. 5% • Resolves delivery problems, receives goods when appropriate and confirms services rendered at PSP locations. Investigates discrepancies in purchase order invoices to ensure proper and accurate payment of Commonwealth vendors. 5% • Performs other duties as required. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Upon receipt of an approved requisition determines proper method of purchase and processes necessary purchase document. Seeks supervisory input when new or unusual situations arise. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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