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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00135395 |
Description Activated On: 12/23/2025 9:39:25 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position is the departmental lead for all fiscal analytical work utilized in the planning and preparation of the department’s budget, legislative hearing materials and rebudget submissions as well as the daily oversight of departmental appropriated, special and restricted funds. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Manages the preparation of the agency budget, rebudget and legislative hearing materials including the input of all departmental data into BPC. Manages the collection and summarization of fiscal information for all bureaus, many with multiple funding sources, for analysis, presentation and justification of departmental budget requests. Determine departments’ revenue estimates for use in governor’s budget. Manages the preparation of monthly and YTD cumulative financial statements detailing revenue and expenditures of restricted and special funds and presents at quarterly commission meetings. Oversees the preparation of monthly bureau reports which include revenue, payroll/operating and commitments along with budgeted figures and remaining year-end projections. Analyzes year-to-date bureau expenditures and projected year-end spending against approved bureau budgets and researches all variances. Routinely prepares cash flow projections utilized to monitor both GGO funding and departmental special and restricted funds with solvency concerns. Annually updates departmental cost allocation formula and oversees quarterly bureau billings. Manages fiscal year end closing activities for GGO, special and restricted funds for the department including the alignment of all departmental revenue. Prepare detailed financial analysis, reports and presentation materials for special initiatives and projects as assigned. Assist executive staff and bureau directors on budgetary/fiscal issues as needed. Routinely provides guidance and oversight to bureau administrative and programmatic fiscal officers. Manages higher level fiscal matters and complex fiscal/budgetary matters for bureaus. Manages the review and processing of SAP transactions involving budgetary reserves and/or negative fund balances requiring resolution. Acts as the department’s primary SAP/BW trainer to all bureau staff. Other duties as assigned by supervisor or bureau director. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. All work is performed independently and is reviewed upon completion by supervisor. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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