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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00144435 |
Description Activated On: 7/2/2026 8:23:13 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Provides clerical support for the Pennsylvania Board of Probation and Parole (PBPP), Case Management Office to ensure that sentencing records are efficiently and accurately maintained. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. 40% Reviews sentence information from assigned prisons to verify migration into Parole systems. Notifies the prison records’ officer if sentencing information is not accessible. Researches electronic document systems to determine if a file has been created. Ensures proper document indexing within parole files. 40% Reviews sentencing to determine if all Judges and District Attorneys received notifications and, if not, prepares such notifications for signature/mailing. Utilizes electronic filing system to retain and maintain records. 10% logs cases reviewed in the Judge and District Attorney database. 5% Schedules and attends required training each fiscal year. 5% Performs other related duties as assigned. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Routine work is completed independently, with periodic review by the supervisor as necessary. Changes in operational standards, procedures, and work policies are discussed in detail with the supervisor. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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