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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00145233 |
Description Activated On: 4/21/2026 12:23:49 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This professional position involves aiding in the creation of educational administration protocols pertaining to federal initiatives, encompassing planning, development, and liaison skills essential for inter-divisional and bureau collaboration. The incumbent is responsible for planning, reviewing, and providing feedback on local educational agencies (LEA) submissions within the designated consolidated applications to streamline the approval process. Additionally, the position involves analyzing and assisting as required with responding to LEA inquiries for the Division of Federal Programs personnel, and supplying necessary supports for the Nonpublic Equitable Services Ombudsman, Comparability Advisor and Maintenance of Effort Advisor. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Serves as Administrative Technician for Team 3, which includes all local educational agencies (LEA) in the assigned Intermediate Unit (IU) region(s). 1. Reviews assigned Consolidated Applications in a timely manner in accordance with Division standards and policies. - Reviews budgets and budget revisions of assigned applications with direct responsibility for checking for completeness of budget and applicability of budget rules. Administers the fiscal components by reviewing all applications for accuracy and fiscal compliance and conveying any concerns to LEAs. - Reviews other sections of Consolidated Applications and reports any errors or problems to appropriate Regional Coordinator for response. 2. Provides technical assistance to LEAs in completing sections of the Consolidated application as follows. - Selecting Targeted Areas - provide detailed technical assistance to LEA agency administrators on how to identify eligible attendance areas and review program applications to ensure adherence to federal regulations. - Check budget accuracy of original and all budget revisions. - Assists LEAs in determining the per-pupil allocations for each participating school attendance areas for Title I and review program applications to ensure adherence to federal regulations. - Ensures that the LEA has included nonpublic school low-income children in the determination of per-pupil allocations and that nonpublic school children receive the same per-pupil allocation as public-school children. 3. Assists with compiling reports and / or verifying data in FAI related to LEA single audit findings forwarded by the Regional Coordinator to determine compliance/non-compliance for fiscal findings. Provides a summary of FAI data to regional coordinator. 4. Advises LEAs regarding compliance with program requirements to ensure that state and local funds are distributed comparably among buildings. 5. Reviews and comments carry-over of funds in Title IA projects that exceeds 15% of the previous year’s program allocation. 6. Monitors the processing of Final Expenditure Reports for the team to ensure LEAs have returned unspent funds and remaining fund balances are paid out in a timely manner and in accordance with established deadlines. Reviews and approves final expenditure reports submitted for all programs for accuracy and forwards to the Comptroller's office to close out programs. 7. Presents workshops on any of the above topics at various virtual and on-site regional and state meetings and/or conferences pertaining to rules and regulations of federal programs information on the fiscal compliance, nonpublic data and programs for neglected and delinquent children. 8. Responds to inquiries of LEA personnel pertaining to federal programs regulations, application approval and funding patterns. Responds to LEA problems and recommends various solutions. Researches and analyzes pertinent information to prepare detailed reports regarding federal programs. 10. Performs special assignments / other duties as designed by the Supervisor, Division Chief, Bureau Director or Secretary of Education. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Addresses inquiries from Local Education Agencies (LEA) personnel regarding regulations, application approval, and funding patterns of federal programs. Addresses problems faced by LEAs and suggested a range of solutions. Conducts research and analysis of relevant information to compile comprehensive reports on federal programs. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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